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Job Description & How to Apply Below
Bolton Terminal (Head Office)
32 Simpson Rd
Bolton, ON , CAN
Description
Safety & Compliance Administrator
About the Role
Titanium Transportation Group is seeking a detail-oriented and proactive Safety & Compliance Administrator to support our Safety and Compliance team. This role is responsible for maintaining regulatory compliance, supporting fleet operations, and ensuring accurate, up-to-date documentation across multiple systems.
The successful candidate will collaborate with Safety, Compliance, Operations, and Finance teams to support daily administrative activities while maintaining data integrity and meeting regulatory requirements.
Key Responsibilities
Compliance & Fleet Administration
Maintain and update driver and equipment records in TMW and compliance portals
Administer fuel cards, including issuance, driver updates, and transaction monitoring
Investigate flagged fuel transactions and follow up with drivers as needed
Update and monitor accessories and permits (e.g., HUT, DTOPS, EZ Pass, KY) across systems
Support operator onboarding and offboarding by updating all required platforms
Permits, Insurance & Documentation
Coordinate distribution of permits (e.g., NY, NM) to terminals and drivers
Order Certificates of Insurance and Letters of Experience for customers, drivers, and owner-operators
Maintain Authority Binders and ensure documentation is current and audit-ready
Manage driver documentation and ensure ongoing compliance with company standards
Fleet Plates & Equipment Compliance
Coordinate fleet plate renewals, including emissions documentation and renewal packages
Track plate replacements and ownership transfers
Support compliance updates related to power units and equipment changes
Safety Program Support
Provide administrative support to the Safety team and assist drivers with general inquiries (e.g., PAPS/PARS, training access)
Maintain training and certification records in TMW and Synergize
Reporting & Data Management
Maintain accurate and up-to-date compliance records across systems
Support weekly and monthly reporting requirements
Monitor document completion, expirations, and missing records, ensuring timely follow-up
Assist with internal audits and data validation
Qualifications
2+ years of administrative experience in safety, compliance, transportation, or a related field
Experience with transportation management systems (e.g., TMW) is an asset
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a fast-paced environment
Effective communication and problem-solving skills
Proficiency in Microsoft Excel and MS Office
Why Join Titanium
Work with a leading North American transportation company
Collaborative, team-focused environment
Opportunity to contribute to safety and compliance excellence
Full-time, stable employment with consistent hours
On-site, team-oriented role based at our Bolton Head Office
Group benefits, including health and dental coverage
Career growth opportunities supported through performance reviews and internal promotion
Titanium Transportation Group Inc. is committed to providing accommodations throughout the recruitment process for individuals with disabilities, in accordance with the Accessibility for Ontarians with Disabilities Act. If you require accommodation, please contact our HR team at
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