Operations Administrator TBS

Location:

Bolton, Ontario, Canada, L7E 3A9

Job Type: Contract

Becoming experts on beer doesn't happen overnight. Since 1927, The Beer Store has been part of communities across Ontario, growing into an integrated business that includes Ontario's largest beer retailer, a leading beverage distributor, and a trusted partner in beverage alcohol recycling and stewardship. Our success is driven by the people behind our business. Across our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and Corporate Office, our team brings passion, expertise, and a commitment to exceptional service every day.

We are proud to foster a respectful and inclusive culture where diverse perspectives and experiences help us grow, innovate, and succeed together. Whether we're supporting our customers, advancing sustainability initiatives, giving back to our communities, or creating a safe and welcoming workplace, we are united by a shared commitment to doing what's right. Recognized as one of Canada's Greenest Employers in 2025 and 2026, The Beer Store continues to build on a proud legacy while investing in the future, and we're always looking for talented people to join us on that journey.

We are currently searching for an Operations Administrator reporting to the Supervisor, Operations. This vacancy is a full-time, 12-month contract opportunity. The Operations Administrator plays a key role in ensuring the smooth and efficient day-to-day operation of the business. As a trusted business partner to operations, employees, and external stakeholders, this position is responsible for supporting critical administrative processes that enable operational success, compliance, and exceptional service delivery.

The successful candidate thrives in a fast-paced environment, enjoys balancing multiple priorities, and brings a strong attention to detail, a customer-focused mindset, and a passion for keeping people, processes, and information organized and running seamlessly. This position operates on a Monday to Friday day-shift schedule, with working hours from 8:00 a.m. to 4:00 p.m.

On-site at the Bolton Distribution Centre

• Execute weekly payroll activities, ensuring employee time and attendance records are reviewed, validated, and processed accurately and within established payroll timelines
• Manage accounts payable activities, including invoice verification, coding, payment processing, vendor inquiries, and reconciliation of outstanding balances
• Coordinate work permit tracking and renewal activities, verify eligibility documentation, and partner with supervisors and employees to address expiring or expired permits in a timely manner
• Daily reporting and ongoing verification/compilation of paperwork
• Support operations working in a fast paced and dynamic environment
• Providing customer service for internal and external customers or third-party carriers
• Performing other related duties and projects as assigned

• High school diploma or equivalent required

• Preferable experience with SAP, and/or similar ERPsystems experience using business process management software
• Experience working within a dispatch or warehouse environment would be preferable
• HR or Payroll experience would be an asset
• Previous Accounts Payable experience is preferred

• Exceptional data-entry speed and accuracy
• Proven ability to produce accurate, efficient and timely documentation
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent customer service, communication, teamwork, and interpersonal skills
• Ability to maintain confidentiality while handling highly sensitive payroll, employment and financial information