Staffing Assistant - Special Events

• Level: Experienced
• Job Location:
  
  Marigolds and Onions - York, ON M6B 4J3
• Position Type:
  Seasonal
• Education Level: None
• Salary Range: $18.00 - $20.00 Hourly
• Job Shift: Any

Marigolds and Onions provide customers across the GTA with a one stop shop catering experience. From Daily drop offs to large scale events our commitment to our client is unsurpassed. Founded in 1991 and headquartered in Toronto, we have grown to be one of Toronto’s leading catering/event Production Companies. We count some of Toronto’s major professional firms and organizations as our loyal long-term clients.

Numerous venues, charitable organizations, and sporting events are catered for by Marigolds and Onions.

We are seeking a highly organized and detail-oriented Staffing Assistant – Events to support the planning and smooth operation of on-site staffing and logistics for the RBC Canadian Open, National Bank Open, and a series of concerts (high-volume events). This role plays a key role in recruiting candidates for each event. During events they will be responsible for ensuring all staff are signed-in accurately, properly equipped, and informed of their duties each day.

The ideal candidate has strong administrative skills, excellent communication, and thrives in a fast-paced, team-based environment.

Although this role will begin as a part-time position, the right candidate will have the opportunity to grow within the company and transition into a full-time role with expanded responsibilities. The candidate will be expected to work one to two days per week in the periods leading up to and following events and will be required to work each day of the event itself, as well as one week prior and one week after.

Concert schedules offer additional flexibility; the candidate will not be required to workevery concert date and may collaborate with the team to create a mutually agreeable schedule.

• RBC Canadian Open
  
  Location:
  
  TPC Toronto at Osprey Valleys - 19131 Main St, Alton, ON L7K 1R1
  Dates:
  June 9-13, 2027
• National Bank Open
  
  Location:
  
  Sobeys Stadium, 1 Shoreham Dr, North York, ON M3N 3A6
  Dates:
  July 31-August 12, 2027
• The Bowl Concert Series
  
  Location:
  
  Sobeys Stadium, 1 Shoreham Dr, North York, ON M3N 3A6
  Dates: TBD (August-October 2027)
  Evenings and weekends (Wednesdays-Sundays)
• CPKC Women’s Open
  
  Location:
  
  The Royal Ottawa Golf Club– 1405 Chem. D'Aylmer, Gatineau, GQ, J9H 7L2
  Dates:
  August 16-22, 2027
  No commuting necessary from GTA; will be an overnight trip

• Review resumes, screen applicants, schedule interviews and assist with onboarding new hires.
• Review, post, and update schedules on staffing payroll platforms.
• Communicate with staff via email, phone, and in-person regarding general inquiries, event updates, etc.
• Support management and other departments when requested. This could include updating menus and other documents,
• Assist in booking accommodation and flights, organizing employee records, organizing binders, signage, etc., prior to arriving on-site.
• Accurately sign instaff members as they arrive and sign them out at the end of their shifts.
• Record daily hours into spreadsheets and verify data for payroll processing.
• Manage the distribution, tracking, and return of radios, keys, uniforms, wristbands, parking passes, and other event materials.
• Assign radios by number to staff; maintain inventory and condition tracking.
• Provide directions and key event information to staff and volunteers, including station assignments and uniform checks.
• Ensure staff are in correct uniform, properly badged, and adhering to site protocol.
• Assist managers with signage, schedules, and general event coordination materials.
• Assist with event closing tasks, including collecting equipment, logging final…