Inventory Administrative Coordinator

What is the Job Purpose?

Performs the clerical and administrative tasks associated with the shipments and inventory of products including report writing, record keeping, and a variety of other activities to ensure that shipping has support.

Shift: Day: 7am - 3:30 pm
- Monday
- Friday

Job Summary:

We are seeking a detail-oriented and proactive Inventory Administrative Coordinator to join our team. The successful candidate will be responsible for maintaining inventory accuracy and integrity within our facility. This role operates on a Day shift basis (subject to change based on business need) and plays a crucial part in our daily operations, with a primary focus on SAP transactions related to our Production Scheduling process for semi‑finished goods.

The Inventory Coordinator will work closely with logistics, production, and quality teams to ensure seamless inventory flow and control.

• Generate/Post production of batch meal and kibble using PI Sheets (BM/EX)
• Process scrap and regrind materials.
• Manage BM/EX process orders and create PO’s for schedule and equipment exceptions (unplanned production or machine changes).
• Investigate/escape large inventory variances of batch meal and kibble (BM/EX).
• Monitor and resolve consumption errors (COGI’s).
• Ensure compliance with cycle‑count inventory execution and generate PI count sheets.
• Maintain stock balance between SAP and Blue Yonder.

• Conduct daily, weekly, and monthly cycle counts, including physical yard audits, Red Zone, Mill, Dry Packaging, and COEX counts.
• Perform daily reviews of inventory and check raw and pack materials in SAP.
• Validate batch data in SAP before transactions.
• Follow up on large inventory transactions and process confirmations.

• Participate in daily logistics huddles and production reviews.
• Check and update the daily plant status in SAP.
• Communicate with Mill and Red Zone operators.
• Participate in periodic blocked‑stock review meetings.

• Coordinate quality hold status verifications and sample requests.
• Organize the disposal of liquid waste and serve as a point of contact for waste‑management vendors.
• Assist with annual waste audits.

• Conduct yard audits to action idle trailers and manage held materials.
• Coordinate with vendors for equipment maintenance, including slurry tank repairs, tank cleaning, and rail‑car service.

• Proven experience in an inventory control or a similar role.
• Strong understanding of inventory management principles.
• Experience with ERP systems is required; proficiency in SAP is highly desirable.
• Excellent attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Strong analytical and problem‑solving skills.
• Willingness and ability to work 8‑hour rotating shifts, including days and nights.

• Knowledge of inventory control principles.
• Experience working with vendors and carriers.
• Proficiency in ERP systems such as SAP and WMS systems such as Red Prairie.
• 3+ years of manufacturing or warehousing experience.
• 2+ years of work experience within a technical and/or trade discipline.

• Work with over 130,000 diverse and talented associates, all guided by the Five Principles.
• Join a purpose‑driven company, where we’re striving to build the world we want tomorrow, today.
• Best‑in‑class learning and development support from day one, including access to our in‑house Mars University.
• An industry‑competitive salary and benefits package, including company bonus and company‑sponsored pension.

• Medical, vision & dental – starts day one!
• 4 weeks of vacation time.
• Tuition reimbursement.
• Short‑term and long‑term disability.
• Annual merit increases.
• Annual bonus.

The base pay range for this position at commencement of employment is expected to be between CAD 30.59 and CAD 40.14. This job posting is for an existing vacancy. AI is used as a supporting tool in our recruitment process.