HR​/OfficeCoordinator

HR/ Office Administrator

Bolton

Up to £30,000

3 month contract, could go permanent

Office based

8am until 4pm

The Role:

Acting as a point of contact for HR queries, ensuring the upkeep of office, HR and training related documents both electronically and manually, filing and ensuring compliance to meet our audit standards

Assistance in new starter onboarding, benefits schemes administration, probation and performance and development reviews and upkeep of the HR related systems  support with KPI data reporting

Arrangement of staff recognition and milestone celebrations including the ordering of gifts up to the point of arranging the presentations

Opportunity to assist in people related projects and objective deliverables over time

Front office responsibilities including visitor management, being a first point of contact, hospitality management and related security responsibilities

Ensure the general upkeep of the office and communal areas including noticeboards and kitchen facilities

Booking of office repairs according to contracts, maintenance, site cleans etc. and arrangement of new desk area layout and equipment for new staff (supporting the onboarding process) or for general needs

Assistance with time and attendance card data entry supporting the monthly payroll recording

Coordinating meetings with the H&S contact, administrative support with policy updates and circulation and coordination of the scheduled H&S meetings.

Arrangement of training and assistance with the online H&S training tool

Assistance with the collation of monthly KPI data in the areas of H&S

Organisation of internal and external company events such as organising staff parties, lunches, internal and external events, meetings and webinars. This area of responsibility also requires booking venues, organising catering and entertainment with the support of the chosen contacts in addition to the onward coordination and communication to staff.

About You:

Experience in a similar comparable Coordinator role with administration, reception and event planning

Ability to deal with people at all levels of the business gained from previous roles

Experience in HR related administrative tasks desirable

Essential is being open and willing to manage day-to-day office administrative tasks alongside people related administration responsibilities as required

Strong organisation, verbal and written communication skills

A willingness and enthusiasm to deliver on tasks successfully

Attention to detail and high level of accuracy whilst working at pace

Ability to multi-task, prioritise and manage deadlines

Conscientious, thorough and proactive approach with the application of foresight to plan out given tasks accurately and effectively

Approachable with a strong internal customer ethos

Reliable and flexible as required

Proficiency in Microsoft Office packages essential and HR online tools desirable

INDAB