Procurement Officer

Key Responsibilities

• Assist and manage the procurement of the full range of Trust contracts for goods and services, working within the public sector procurement policy and legal framework.
• Support Trust Departments and Divisions in ensuring they comply with procurement legislation, UK law and Trust Standing Financial Instructions.
• Work as part of a team, ensuring that relevant procurement information is disseminated throughout the Procurement department as necessary.
• Support the Deputy Head of Procurement and Senior Procurement Officers and, under their direction, lead a range of procurement projects to deliver against the procurement workplan and cost improvement programme.
• Prepare and issue tender documentation, evaluate and assist with the negotiation of tenders received against the specification, and prepare analytical summaries in preparation for contract awards, ensuring that all contracts maintain fair and equal competition.
• Liaise with stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user‑based requirements.
• Invite competitive quotations from suppliers in accordance with thresholds for competition, produce the appropriate documentation, analyze the results, prepare and present comparative prices and make recommendations to the end‑users, ensuring details are recorded in the quotations register.
• Assist in the preparation and administrative work for large‑scale tenders, including arranging and attending meetings with internal customers and external suppliers.
• Regularly use information systems to create documents and reports.
• Manage the maintenance portfolio.
• Monitor orders going through Integra that are over £12,000 so that they can be published on Contracts Finder.
• Maintain good supplier relationships.
• Liaise with the Trust’s Finance Departments on all aspects of order processing as required.
• Work closely with collaborative organisations such as NHS SBS, NHS Supply Chain etc.
• Assist in the development of procurement procedures and policies.
• Contribute to the professional development of the Trust Procurement Team.
• Attend meetings, conferences, development workshops etc. at any location within the country as deemed necessary and appropriate.
• Deputise for the Senior Procurement Officers as and when required.
• Supervise the Apprentice Procurement Assistant when required.

• Identity verification
• Right to work check
• Disclosure and barring service (DBS)/Criminal record check (dependent on role, payment of this will be the applicant's responsibility)
• Professional registration and/or qualification check
• Occupational health assessment
• Employment history and reference validation; currently hold or are in the process of achieving an entry‑level professional procurement qualification from the Chartered Institute of Purchasing and Supply (CIPS Level 4+) or equivalent.
• Willingness to undertake any training as required by the Trust

• Experience of working under pressure to deadlines and prioritising workload
• Experience of working with Microsoft Excel, Microsoft Word and other key IT packages
• Evidence of personal development

• 5 GCSEs at Grade C or above including Maths and English (or equivalent, including Functional Skills Level
  2)
• Educated to degree level or equivalent
• Experience of working in the health sector
• Experience using e‑procurement systems
• Experience in a Procurement or Supply Environment, ability to manage own workload and self‑motivate
• Strong organisational skills
• Excellent written and verbal communication
• Ability to prioritise workload in order to meet strict deadlines
• Good interpersonal skills and team player
• Good analytical and numerical skills
• Ability to manage own workload and decide when to escalade when required
• Ability to regularly use information systems to create documents and reports
• Ability to comprehend and summarise complex written passages
• Good negotiation skills
• Knowledge of basic public sector procurement processes
• Knowledge of basic procurement laws, including knowledge of current procurement legislation
• Knowledge of NHS procurement process
• Ability to demonstrate the organisational…