Operations Office Assistant - Maternity cover (m​/f​/d

Position: Operations Office Assistant - Maternity cover (m/f/d)
YOUR RESPONSIBILITIES

Support the Procurement team in tender processes by preparing, reviewing, and coordinating documentation, ensuring compliance with internal requirements and customer specifications.

Assist in procurement-related activities, including supplier communication, documentation management, and administrative support.

Define, optimize, and maintain digital folder structures according to 5S principles, ensuring efficient data organization and accessibility across teams.

Coordinate the business card ordering process by collecting requests, validating employee information, liaising with Marketing and external suppliers, and monitoring delivery timelines.

Draft and distribute official communications to suppliers regarding certifications, company policies, operational updates, and organizational notices.

Provide administrative and organizational support to Directors, including calendar coordination, task follow-up, document preparation, and confidential administrative activities.

Prepare meeting agendas, presentations, and action-item follow-up, ensuring accurate documentation and effective communication of decisions.

YOUR QUALIFICATIONS & SKILLS

Bachelor's degree in Business Administration, Supply Chain Management, Economics, Engineering, or a related field, or equivalent professional experience.

Previous experience in an administrative, procurement, operations support, project coordination, or executive assistant role is an advantage.

Good understanding of procurement processes, supplier management, tender documentation, and administrative workflows.

Strong organizational skills with the ability to manage multiple priorities and ad hoc tasks in a dynamic environment.

Excellent documentation and information management capabilities, with a structured and detail-oriented approach.

Strong interpersonal and communication skills, with the ability to collaborate effectively across different departments and organizational levels.

High level of discretion and professionalism when handling confidential information and supporting senior management.

Knowledge of 5S methodologies and continuous improvement principles is considered a plus.

Fluent in English;
German and/or Italian language skills are considered a strong advantage.

OUR COMMITMENT

Innovative work environment in a young, dynamic team

High-tech projects in the future-proof sector of e-mobility

Opportunities for advancement in a growing company

A wide range of further training opportunities

Total compensation starting from €42.000 gross per year, including a 20% variable bonus based on goal achievement

Additional company benefits

The compensation indicated represents the minimum total compensation for this role. Final compensation may vary based on the candidate's experience, qualifications, skills, and the scope of responsibilities. Should the position's responsibilities, seniority level, or location differ during the recruitment process, the applicable compensation may be adjusted accordingly, taking into account local market conditions and internal compensation frameworks.

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