Medical Secretary - Histopathology

Go back Mersey and West Lancashire Teaching Hospitals NHS Trust

Closing date is 06 March 2026

1 x 30 hours based at Southport Hospital

To provide a comprehensive secretarial service to the Consultant Pathologists, their junior medical staff and the Departmental Manager in the Cellular Pathology Department assisting with the organisation of their workloads. Manage their own workload and co-ordinate activities with other medical secretaries to ensure that an efficient service is provided. Carry out duties in such a way as to make a direct and positive contribution to the organisation of the work.

It is essential that the candidate exercises initiative commensurate with the role and it is vital that confidentiality is maintained at all times.

JD & PS are currently under AfC review and are subject to change

Previous applicants need not apply.

Typing of histology and non-gynaecological cytology reports into the Telepath system ensuring all patient/requester/clinical details are correct. Also ensuring correlation between the handwritten/dictated report and the diagnosis written on the request card and pointing out any discrepancies to the medical staff.

Typing hospital/Coroners post mortem reports.

Distribution of post mortem reports once signed out by pathologist in accordance with H.M. Coroner guidelines to previously agreed recipients.

Maintain a database of all post mortem reports once typed.

Support consultants/Senior Technical staff in non-clinical activities/teaching by preparing presentation documents/production of literature/events/papers, using relevant software package.

Operate effective filing and tracking system of Casualty sheets for deceased patients following post mortem.

Maintain case folder location on Careflow, obtain case sheets when necessary by telephone or in person.

Maintain calendar ensuring appropriate personnel are informed of consultant/medical staff annual/professional leave.

General office duties including dealing with incoming and outgoing mail, e‑mail, smart printer. Participate in housekeeping of the office environment.

Arrange Directorate, Departmental and Trust wide meetings, circulate agenda/supporting papers as appropriate and take and type up minutes.

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.

We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Our services:

Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

To provide a comprehensive service to the Consultant and Speciality Team including nurse clinicians.

Keep diary up to date, arrange appointments, and arrange travel and accommodation.

Operate an effective bring forward system and filing system.

Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.

Type discharge summaries as appropriate

Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.

To manage and maintain 18-week pathways including Tertiary Referrals to external Trusts and ensure these are completed on the PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral To Treat (RTT) patient pathway.

Support Consultant in non-clinical activities/Clinical Director role by preparing presentation documents using relevant packages and arranging meetings, circulate agenda/supporting papers as appropriate, and taking minutes at meetings.

Ensure appropriate personnel are informed of consultant annual/study leave. Amend clinic/theatre lists/forms appropriately. Keep Consultants informed of junior doctor leave…