Depot Finance Administrator

Overview

Join us on our journey as we aim to be the UK’s most sustainable delivery company, whilst ensuring our customers continue to receive a world class service. You will be in a busy and fast paced business with a turnover of nearly £2 billion, and it can offer you great benefits and plenty of opportunities to progress your career.

DPD is passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you’ll receive fantastic benefits starting on day one, including never working on your birthday again.

DPD is a Valuable 500 company and a Disability Confident Employer.

• Contract Type: Permanent /
  37.5 Hours Per Week
• Salary: Circa £28,000 plus London Weighting Allowance
• Location: DPD Radlett, Radlett Road, St Albans, Herts, AL2 2FL
• Days of Work: Monday to Friday
• Hours of Work: 08:00 - 16:00

To support the regional finance team and operations team by providing an administrative service in the area of depot operations and ensure the processes are maintained to an excellent standard in line with company policy. In this role you will work closely with the Regional Finance Team, Fleet team, P&T team, Payroll team and Depot Quality Manager (where applicable).

• Ensuring the day-to-day cost reporting for your depot(s) is dealt with in a timely and effective manner
• Weekly payroll management and processing for depots under your remit
• Accurately recording purchase orders, processing and coding invoices for external resources
• Keeping the absence management records up to date
• Providing cover and being cross trained with the rest of the finance administration team within the network
• Administer the stocks of uniforms and operational stationery by identifying needs and raising authorised orders via the computerised stock ordering system; order other stock as requested and applying cross charges where applicable
• Add all new starters, agency and cover drivers to training platforms
• Administer the complete self-employed process daily, including additional payment processing, stop merging, updating vehicle mileages records and financial reconciliation to depot reports
• Carrying out Driver Licence, validate own van driver documentation and Forklift Truck certificate checks and organise refresher training
• Administering fuel stocks and orders
• Carrying out local operational quality audits and maintaining operational controls
• Comment on the SOP of vehicles not being used
• Upload compliance and HGV documentation to data studio
• Check driver reported defects have been actioned for fleet vehicles by using the defect book and app
• Supporting completion of Employee New Starter Onboarding
• Carrying out administrative tasks in relation to Absence Management
• Draft letters as required in relation to D&G and AMP processes
• Collation of information and communication to HR Admin for processing on HR employee matters (e.g., Maternity, Paternity, Change of Hours, Change of Work Pattern, Leavers)
• Adhoc duties as required

• Strong IT literacy (Microsoft Office / G Suite)
• Proven and demonstrable experience in a fast paced administrative role, ideally within the transport industry (not essential)
• Strong analytical skills with awareness of quality assurance and auditing
• Strong communication skills with a confident telephone manner
• Demonstrate a high level of accuracy, self-motivation and organisation
• Ability to self-manage workload and prioritise tasks according to deadlines, importance and urgency
• Carry out such other duties as may reasonably be requested by the management team

• Holiday trading
• Enhanced maternity and paternity package
• Free life assurance of 4 x salary on joining the pension scheme
• Health Kiosks visiting every location
• Vitality at Work
• Free On Site Parking
• Discounted shopping from 100’s of retailers including up to 5% off supermarket shopping
• Milestone Days off to celebrate with your family and friends
• Free eye tests and support with glasses for employees who regularly use a screen

Joining DPD can lead to not just a stable job but also a career. We are proud to offer a great number of development and promotion opportunities. If you identify with our aims and values and can help us deliver our customers  promises, then this is the job for you! Apply today.