Office Administrator

Office Administrator - Full time or Part time (20-30 hrs a week)

We’re looking for the kind of person who is passionate about helping others and driven to succeed. This role will support our Finance and Administration team.

We are looking for someone who takes ownership, pays attention to the details, and builds strong relationships through professionalism, reliability, and trust.

Does this sound like you?

If so, we want to speak with you about becoming our next Office Administrator .

• Attention to detail, takes initiative on projects, exhibits flexibility with a can-do attitude.
• Very strong skills in Excell and Quickbooks,
• Overall strong technology skills.
• Accounting Background in Accounts Receivable.
• Some coursework in Accounting, Finance, Mathematics, or a related field a plus
• Strong proficiency in Excel, including advanced functions as well as experience with financial software or ERP systems.
• Strong communication and teamwork skills to effectively collaborate with project managers and clients.
• Experience with documentation management and data validation to ensure accuracy in financial reporting.
• Experience in the consulting industry or related fields a plus.
• Familiarity with contract review processes and invoicing procedures a plus.
• Knowledge of project management principles and practices a plus.
• Experience with financial reporting and analysis, including the use of Power BI for KPI tracking a plus.

We are a a team supporting environmental, ecological, permitting, and land use consulting projects by managing project billing, contract administration, and financial coordination activities that help keep projects running smoothly and clients satisfied.

Interested? Keep reading...

We genuinely love our employees and our clients. We know that while project billing and contracts require attention to detail and strong organization, success ultimately comes down to supporting people and helping projects move forward.

When you join our team, you'll work closely with project managers, accounting professionals, and company leadership. You'll have the opportunity to play a critical role in project success while helping ensure strong financial performance and excellent client service.

Most importantly, you'll be part of a company that values authenticity, initiative, collaboration, continuous improvement, and finishing strong.

To succeed in this role, you'll need to:

• Have excellent communication skills and follow up with project managers, accounting staff, and clients.
• Complete tasks with minimal supervision and direction.
• Exercise professional judgment with strong attention to detail.
• Be highly organized and capable of managing multiple priorities and deadlines.
• Communicate professionally and confidently with clients and project teams.
• Review contracts carefully and understand billing requirements.
• Take ownership of the invoicing process from contract review through final submission.
• Identify potential budget concerns and communicate them proactively.
• Maintain accurate records and documentation.

In a nutshell, we're looking for someone who can work independently, stay organized, solve problems proactively, and take exceptional care of both our internal team and our clients.

If this sounds like a fit, keep reading.

As Office Administrator , you'll need a background in this type of work. While we can teach some of the finer details, you'll need to:

• Review client contracts, task orders, purchase orders, and amendments to determine billing requirements.
• Monitor project budgets, contract limits, and invoicing schedules.
• Prepare and process client invoices in accordance with contractual requirements.
• Coordinat…