Accounts Payable Consultant

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Temporary 275 West Broadway, South Boston, MA, US

Salary Range: $45.00 To $45.00 Hourly

The Accounts Payable Coordinator – ERP Conversion & Data Management position will work on the Agency's Net Suite ERP implementation by assisting with vendor master data cleanup, data validation, record maintenance, testing, and process improvement activities to ensure a successful system conversion. In addition, this position will serve as secondary support in a limited manner for processing vendor invoices, and payment requests in an accurate and timely manner while supporting the Agency’s overall accounts payable function.

ESSENTIAL FUNCTIONS

Net Suite ERP Conversion & Data Cleanup

• Assist with the review, cleansing, standardization, and validation of vendor master data in preparation from existing Great Plains system to migration to Net Suite.
• Identify duplicate, incomplete, or inaccurate vendor records and recommend corrective actions.
• Coordinate with Finance Team, and implementation partners to ensure data integrity throughout the ERP conversion process.
• Perform data audits and reconciliation of legacy system information prior to migration.
• Participate in testing activities, including user acceptance testing (UAT), validation of accounts payable workflows, and verification of converted data.
• Assist with documenting accounts payable procedures and creating standardized processes within the new ERP environment.
• Support post-conversion activities, if needed, including troubleshooting data issues, correcting records, and assisting end users.
• Generate and maintain data tracking reports and spreadsheets used during the conversion process.
• Help ensure that vendor records, payment terms, tax classifications, and banking information are accurate and complete within Net Suite.

Accounts Payable Operations – Secondary Support

• Review, verify, and enter accounts payable transactions from multiple offices, ensuring accuracy, completeness, and proper supporting documentation.
• Process vendor invoices, employee expense reports, and payment requests in accordance with organizational policies and procedures.
• Maintain vendor files, invoice records, and electronic document storage systems.
• Coordinate with department staff regarding purchase orders, emergency payments, petty cash requests, and payment inquiries.
• Communicate with vendors regarding invoice discrepancies, payment status, account updates, and other accounts payable matters.
• Support Positive Pay processes and other internal control procedures.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Associate's degree in Accounting, Business Administration, Finance, or a related field with a minimum of two years of related experience.
• Experience participating in ERP implementations, accounting system conversions, or data migration projects preferred.
• Experience with Net Suite or similar ERP systems strongly preferred.
• Advanced proficiency with Microsoft Excel, including data analysis, validation, lookups, and reporting.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Teams, and PowerPoint.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities, meet deadlines, and work independently while contributing effectively within a team environment.
• Ability to maintain confidentiality and exercise sound judgment in handling financial information.
• Maintain professional communication and collaboration with staff and…