Accounts Payable Specialist

Bring your accounts payable expertise to a collaborative team where accuracy, service, and sound financial controls matter. In the accounts payable specialist role, you will help keep vendor payments moving smoothly, guide day-to-day AP activities, and partner with colleagues across the organization to resolve issues and meet critical deadlines.

What the Accounts Payable Specialist Will Do

• Provide day-to-day guidance and oversight for accounts payable activities, helping ensure invoices and related transactions are accurate, timely, and compliant with company policies.
• Review vendor invoices for completeness, coding, authorization, and alignment with purchase orders and receiving documentation.
• Coordinate invoice approvals, follow up on outstanding items, and help resolve discrepancies with vendors and internal stakeholders.
• Maintain accurate vendor records, including payment terms, tax information, and required documentation.
• Monitor invoice entry in the accounting or ERP system and oversee vendor payments by check, electronic funds transfer, and wire transfer.
• Review reconciliations and vendor statements, monitor outstanding balances, and support timely resolution of issues.
• Serve as a resource to AP staff, help prioritize workflow, and support month-end and year-end close activities and annual audits.

Qualifications

• High school diploma or equivalent required; associate degree in accounting preferred. Experience cannot be substituted for the required education.
• Two to three years of accounts payable experience.
• Strong knowledge of invoice processing, payment methods, vendor management, accounting software, and ERP systems.
• Proficiency with spreadsheets and other financial tools, with excellent numerical, data-entry, organization, and time-management skills.
• Ability to process a high volume of invoices and payments accurately while meeting deadlines in a fast-paced environment.
• Clear communication, collaborative relationship-building, and sound judgment when handling confidential financial information.

Additional Job Details

This is a regular, full-time employee position working 40 hours per week on the day shift. The role follows a hybrid work model and is based at North End Waterfront Health, 15-33 Tufts Street, Boston. This position does not provide patient care.