Staff Accountant

Position Title: Staff Accountant

Department: Finance and Accounting

Reports to: Controller

Position Status: Full-Time, Salaried Exempt, At Will

Overview: The Staff Accountant’s duties include but are not limited to general ledger accounting, accounts payable, accounts receivable, cash reconciliation, revenue reconciliation, financial reporting functions, processing journal entries and preparing ad-hoc reports. This position reports to the Controller and works in a team environment.

The Staff Accountant contributes to a culture of collaboration, community, and respect while embodying the principles of ICA’s Quality of Service and centers the work of Diversity, Equity, Accessibility, Inclusion, and Belonging in all areas of their work.

WORKING AT THE ICA:

Responsibilities:

• Process daily cash receipts and check deposits
• Record, post and reconcile daily credit card sales including gift store, admissions, and contributed revenue
• Maintain pledge receivables, fixed assets, cash accounts, liabilities and reconcile schedules to the general ledger
• Maintain revenue schedules as assigned including sales tax, performance tax, credit card fees
• Prepare prepaid and accrued liability schedules monthly.
• Prepare and provide ad hoc reports as requested.
• Prepare and record monthly fixed and variable journal entries to the general ledger
• Assist with corrections to departmental budgets on a monthly basis
• Prepare bi-weekly summary of suspense account activity for development team
• Inform development team of received EFTs
• Serve as primary back up for accounts payable processing and maintenance of vendor payment files.
• Maintain schedules for annual audit, budget tracking and financial projections.
• Prepare reports to reconcile the monthly, quarterly and annual contributed revenue with the Development team.
• Run and distribute monthly departmental revenue, expense reports and detailed general ledger reports.
• Assist with preparation for annual audit.
• Support the Controller and CFO with various projects as assigned
• Monitor accounting controls and procedures in accordance to GAAP
• Other duties as assigned

Qualifications:

• Bachelor’s degree in accounting, finance or business administration or 4 years related experience working with G/L systems
• Previous experience working in a cultural institution or non-profit organization is preferred
• Knowledge of rules and guidelines regarding contributed revenue and experience with contributed revenue and performance ticket sales a plus.
• Must be detailed oriented and exhibit a demonstrated ability to work with numbers
• Excellent Microsoft Office Suite, Excel, Word, and PowerPoint skills are required
• Possess knowledge of non-profit accounting principles and software packages (Concur, Blackbaud/Financial Edge, Tessitura) is preferred
• Ability to work collegially, professionally and collaboratively with a diverse group of constituents including staff, and vendors
• Ability to work independently and in a team environment
• Must be able to exchange accurate information with staff, departments, and vendors.
• Must be able to communicate accounting principles to non-accounting professionals

Physical Requirements
:

• Possess mobility to work in an office setting and use office equipment; move about throughout the museum.
• Ability to see, listen and talk for extended periods in person, over the telephone and computer, and…