Administrative Coordinator

Administrative Coordinator
Contract role with potential extensions (3 months to begin with)
Lake Hall Rom 405. 350 Huntington Ave Boston, MA – Onsite

Position Overview:

• Offer customer service to faculty, staff, and visitors at the front desk and on the main department email address
• Be a first contact at the front desk for the English Department
• Coordinating facilities work orders and keeping the team updated
• Coordinating hybrid meetings, managing department calendar including room reservations
• Preparing meeting agendas and sharing them out
• Taking minutes during meetings and sharing out after meeting
• Tech support during hybrid meetings
• Creating flyers and working on social media
• Small financial transactions, invoicing, ordering office supplies etc
• Comfortable learning new systems/technologies
• Experience working in higher education is a plus

Qualifications:

• Knowledge of office administration practices and processes; basic level of proficiency with MS Office products, including Microsoft Word, Teams, Excel, PowerPoint and Outlook.
• Ability to plan, organize and set priorities; time management; attention to detail, interpersonal and written communication skills.
• Familiarity with coordinating and supporting hybrid meetings (in-person and virtual attendees) is required.
• Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time.
• Skills and knowledge for this position are typically acquired through the completion of an Associate degree or equivalent and 1-3 years' relevant experience.

• Mid‑Senior level

• Full‑time

• Other
• IT Services and IT Consulting