Department Coordinator - IHP

The MGH Institute of Health Professions, a distinguished graduate school affiliated with Mass General Brigham, is seeking a Department Coordinator for a dynamic 20-hour per week, in-office role. Situated at the crossroads of higher education and healthcare, this position calls for someone with exceptional organizational skills and a creative flair to manage various administrative tasks while contributing to communications and social media efforts.

The role involves diverse responsibilities, including processing business transactions, crafting news briefs, and assisting with social media, offering a chance to grow within a supportive environment. Ideal candidates will have a high school diploma (with a bachelor's preferred), 1-2 years of office experience, and proficiency in Office 365, along with strong communication skills and attention to detail.

The MGH Institute of Health Professions, the graduate school for Mass General Brigham located in the Charlestown Navy Yard, sits at the intersection of higher ed and healthcare. Our mission - more critical than ever given the complexity of today's healthcare systems - is conducted through our academic programs in two schools:
School of Nursing and the School of Health and Rehabilitation Sciences, with many programs top-ranked by U.S. News & World Report.

The Office of Strategic Communications operates on parallel tracks, keeping the Institute community and those outside it - including media - informed. Within the Institute community, we communicate information around campus events, gatherings, faculty thought leadership, and accomplishments of our students, faculty, and researchers through a mix of emails, social media, and feature stories that are posted on the homepage and in the MGH Institute Newsroom.

Outside the Institute community, we are raising the name recognition of the MGH Institute by alerting media outlets and the community to innovative programs, initiatives, and faculty expertise.

The Department Coordinator is a 20-hour per week, in-office position.

The successful candidate will possess superb organizational skills to process business transactions, handle administrative tasks, and tap into his/her creative side by taking photos, writing news briefs, and assisting with social media tasks. With the many hats being worn, the successful candidate will grow in a role that encompasses various lines of responsibility.

To work with our partners within the Mass General Brigham system, you will need an exceptional attention to detail as you:

• Execute purchase orders, submit requisitions and invoices, obtain quotes from vendors, submit change orders and monthly expense reports, obtain scopes of work, and set up new vendors in our financial management system (Workday).
• Work with Finance on accruals and expense transfers (reclass).
• Follow‑up with various partners within Mass General Brigham to ensure transactions are in motion.

• Handle photography requests.
• Work with Smartsheet (project management system) to input story information, add announcements to intranet, send TV ad displays to Informational Technology department.
• Check tracking service for media hits/mentions of MGH Institute.
• Monitor departmental email account.
• Assist in categorizing photos in Photoshelter (photo database).
• Craft monthly Employee Spotlight feature.
• Obtain research listings from faculty, then post on intranet.

• Organize assets (photos, videos, graphics) into labeled folders for easy access.
• Monitor competitor accounts and summarize their content themes.
• Research trending audio, hashtags, challenges, holidays, observances, and key dates relevant to higher ed/healthcare industry.

• High School Diploma or equivalent required. Bachelor's degree preferred.
• 1‑2 years office experience preferred.

• Strong written and verbal communication skills.
• Attention to detail.
• Proficiency in Office 365.

The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.