Administrative Assistant

Job Title: Administrative Assistant

Location: Boston, MA

Contract Length: 6-month contract

Schedule: 40 hrs/week | 9:00–5:00 M-F

Pay: up to $21/hr

• One to three years of relevant administrative experience
• Strong organizational skills, including supporting more than one officer
• Familiarity with database work; attention to detail
• Ability to prioritize a large workload
• Must be able to handle confidential material responsibly and interact professionally with a wide spectrum of individuals.
• Microsoft Office Proficiency; excellent Excel skills
• Strong communication skills

• Experience in higher education setting

Administrative support for regionally and/or Parent and Athletic focused Major Gift Officers (MGOs) and their efforts with general administrative tasks and projects, such as:

• Managing administrative duties assisting in event development and execution and help develop and implement prospect strategies as appropriate plan prospect outreach
• Establish and maintain office, filing and computer/database systems for prospect files and donor giving figures, contact reports, and database tracking updates
• Run reports from donor database to generate prospect lists
• Perform general office support duties, including scheduling meetings via Outlook calendar, maintaining appointments and calendars, arranging travel, ordering supplies, tracking expenses, and processing university paperwork via University systems (Concur, SAP).
• Prospect Research and Lead Generation:
• Assist in building a roster for MGO outreach.
• Master and manage multiple database reports, lists, track activity, and assist fundraisers in prospect management.
• Manage sensitive and confidential information