Office Manager – Boston

About The Role

Office Manager – Boston, MA

As Office Manager, you will be responsible for the daily running and continuous improvement of our Boston office. You’ll be the face of the space and the person who ensures nothing falls through the cracks – from having the right equipment and supplies to keeping the office clean, welcoming, and ready for work, visits, and events.

You’ll report directly to our Head of Global Workplace and Facilities and work closely with peers in other locations to ensure consistency across all global sites.

• Run day‑to‑day office operations: opening/closing routines, cleaning, organization, and presentation of shared spaces.
• Own office supplies, kitchen inventory, equipment and meeting rooms, ensuring everything is stocked, working, and tidy.
• Liaise with building management, cleaners and contractors for maintenance, repairs and services.
• Be the point person for office questions, requests and issue resolution.
• Support onboarding/offboarding (desk setup, welcome materials, orientation).
• Coordinate internal events, team lunches, meetings and workshops in the space.
• Welcome and host visitors, candidates and partners with professionalism and warmth.
• Keep reception and meeting rooms aligned with our brand and standards.
• Manage deliveries, post and front‑of‑house operations.
• Partner with the Head of Global Workplace & Facilities to align on strategy and standards.
• Help establish consistent operating rhythms across London, Boston and Vancouver.
• Support cross‑site initiatives (office upgrades, supplier standards, employee experience best practices).
• Manage suppliers for consumables, catering and office services.
• Process invoices, track local budgets and support expense reporting.
• Maintain internal documentation for office operations and procedures.

• Experience in office management, facilities coordination or team operations in a high‑performance environment.
• Impeccable organisational skills and attention to detail—you notice what others miss.
• Clear communicator with confidence working across levels—from team members to senior leaders and external visitors.
• Highly proactive: you anticipate needs, take initiative and get things done without being asked twice.
• Strong alignment with our values around precision, pride, hospitality and responsiveness.

• Experience supporting fast‑growing technical or product teams.
• Exposure to health & safety, security or environmental considerations in workplace operations.
• Familiarity with setting up new offices or contributing to facility expansion projects.

• Competitive salary plus participation in our Stock Option Plan.
• Paid vacation.
• Travel opportunities to our London and Vancouver offices.
• Freedom to influence the product and own key initiatives.
• Collaboration with top‑tier engineers, researchers and product experts in AI and robotics.
• Startup culture prioritising speed, transparency and minimal bureaucracy.

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industries:
  Robotics Engineering and Robot Manufacturing
• Location:
  
  Boston, MA