Project Coordinator

Job in Boston, Suffolk County, Massachusetts, 02298, USA

Listing for: Coast And Harbor Associates, Inc.

Full Time position
Listed on 2025-12-15

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant

Salary/Wage Range or Industry Benchmark: 125000 - 150000 USD Yearly USD 125000.00 150000.00 YEAR

Project Coordinator

Owner’s Project Management firm seeks a Project Coordinator to support multiple Project Managers that are managing capital projects for a major State agency. The position will be full-time, on-site in Boston.

Responsibilities

Provide support to Project Managers on multiple projects during design and construction of projects.

Assist with project administration deliverables such as meeting minutes, invoices and requisitions for payment, and schedule updates.

Assist Project Managers to assemble and properly advertise bid packages.

Assist Project Managers to prepare and administer construction contracts.

Prepare monthly MBE/WBE information for submission.

Coordinate meetings schedule, assist with preparation of minutes, and attend meetings as necessary.

Assist in preparation and submission of monthly reports.

Assist in administration of the punch list and other activities related to award of Substantial Completion.

Assist in assembling all necessary close-out documentation, such as warranties and guarantees, as-built documents, O&M manuals, and lien waivers.

Perform office related duties such as greeting visitors, keeping office and kitchen supplies current, and ordering repairs for office equipment.

Perform other administrative duties as assigned.

Qualifications

The successful candidate will have:

At least two years’ experience in construction working for an owner, designer, or contractor;

Strong administrative skills;

Strong written and oral communication skills;

In-depth knowledge of software packages including Microsoft Office, and at least one project management software program (such as PM Web, Procore, Prolog, or Project Team);

The ability to work as part of a project team and to readily adapt to changing project needs.

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