Facilities Administrative Coordinator

About The Community Builders (TCB)

Join a growing organization that is strengthening neighborhoods across the nation! The Community Builders, Inc. (TCB) is one of America’s leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where all people can thrive.

The Facilities Administrative Coordinator will be based in the Boston Corporate office and will provide direct comprehensive support to the Director of Facilities & Maintenance on various tasks as assigned. You will interact with TCB team members and residents, communicate effectively, and maintain confidentiality. The role also serves as a member of the Risk & Safety and Sustainability Committees.

• Administrative and organizational management of due dates and reporting deadlines, including NSPIRE inspections and data uploads.
• Preparation and presentation of reports, statistical graphs, charts, meetings materials, and correspondence.
• Support the Director with facilities tracking and initiatives such as work order metrics, vendor set‑up procedures, building information database, and utility data compliance.
• Execute general clerical duties: photocopying, faxing, scanning, mailing, filing, and mail distribution.
• Respond to vendor emails for data analysis and reporting.
• Prepare and send Request for Proposals (RFP) for vendor bids and projects as needed.
• Track Project Manager role projects and deliverables with cost management.
• Set up new vendors for Facilities & Maintenance departments.
• Perform other duties as assigned.

• Excellent computer skills: MS Office, Adobe Pro, and PowerPoint.
• Ability to organize meetings, prepare agendas, keep minutes, and distribute notes.
• Capacity to manage multiple simultaneous tasks in a professional manner.
• Outstanding customer‑service skills for working with staff and vendors.
• Excellent interpersonal skills and ability to lead people to results.
• Proficiency in Microsoft Office applications for creating presentations, correspondence, and reports.
• Rapid learning of new software, processes, and information.
• Strong communication skills with all levels of management, staff, residents, and external contacts.
• Capability to work autonomously and as part of a team, and to lead small groups when needed.
• Trustworthy, ethical, reliable, and dependable.

• Prior experience providing Facilities & Maintenance administrative and project‑management support for a large portfolio.
• Affordable housing, property management, or real‑estate experience preferred.
• Demonstrated customer‑service and communication skills.
• Prefer 2 years of higher education (associate degree or equivalent).

• Medical, dental, and vision insurance.
• 12 paid holidays and tenure‑based PTO accruals.
• Employer contributions to Health Savings Accounts.
• Company‑paid life and disability insurance.
• 403(b) retirement plan with company match.
• Tax‑advantaged accounts (commuter/parking, medical & dependent‑care FSAs).
• Hospital and critical illness insurance.
• Confidential 24/7 Employee Assistance Program.
• Pay range: $55‑65k.

The Community Builders is an equal‑opportunity employer.

Associate

Full‑time

Strategy/Planning and Information Technology