Recruiting Associate

Job Description

Pay Range: $55.48hr - $60.48hr

• This role provides critical interview scheduling and administrative support to multiple business partners in a fast-paced, collaborative environment.
• The position supports recruiting operations while ensuring a positive candidate and visitor experience.
• The individual will work closely with internal teams, candidates, and vendors to ensure smooth coordination of interviews, site visits, and operational activities.

• Provide interview scheduling support for multiple business areas in compliance with recruiting practices.
• Coordinate interview schedules and candidate site visits.
• Track and document applicants through the applicant tracking system.
• Communicate with applicants regarding schedules, itineraries, and questions.
• Prepare and send interview itineraries and correspondence.
• Maintain applicant documentation in accordance with record retention guidelines.
• Answer incoming phone calls and route requests appropriately.
• Utilize Workday, Microsoft Outlook, Teams, Word, and Excel for scheduling and documentation.
• Assist with calendar management and scheduling coordination.
• Serve as back-up support for administrative and operations personnel.
• Support operations with special projects as assigned.
• Ensure interview logistics run smoothly, including conference room readiness and day‑of coordination.
• Greet and assist visitors and candidates, including visitor registration and parking coordination.
• Maintain organized office and common areas, including supplies and snacks.
• Provide front‑desk support by monitoring reception communications and managing meeting room calendars.
• Assist with on‑site meetings and company events.
• Follow Good Staffing Practices and confidentiality guidelines.

• 5–7 years of interview scheduling experience required.
• Prior customer‑facing or administrative support experience preferred.

• Excellent written and verbal communication skills.
• Strong attention to detail and proofreading ability.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Familiarity with scheduling and applicant tracking systems such as Workday.
• Strong organizational, prioritization, and multi‑tasking skills.
• Ability to work independently with high attention to quality and follow‑through.
• Ability to maintain confidentiality and exercise discretion.
• Ability to adapt to change and process improvements.

• College degree required.