Legal Executive Assistant

Legal Assistant/Legal Administrative Assistant

Salary: $80,000-$110,000

Location:

Hybrid

Thriving international law firm, is actively recruiting a dedicated Legal/Professional Assistant to join our fast-paced Litigation team in the Boston office. This highly skilled role provides specialized administrative and secretarial support, acting as a crucial liaison between attorneys, clients, and firm management.

The ideal candidate is a proactive problem-solver with a strong background in legal file management, document production, and financial administration.

• Create, proofread, and edit complex legal documents, letters, and memoranda from various drafts (electronic, handwritten, dictation), ensuring high-quality formatting and firm standards.
• Manage attorney inboxes, calendars, contacts, and incoming electronic files (faxes, court filings), determining appropriate action and distribution.

• Ensure strict compliance with Client File Maintenance policy for both hardcopy and electronic materials.
• Manage file life cycle: ensure electronic materials (emails, documents) are properly stored in iManage and that all hardcopy files are barcoded, labeled, and closed in a timely manner according to Records policy.
• Actively work with attorneys to utilize technology to promote an efficient, less-paper workplace.

• Coordinate complex meeting logistics, including conference rooms, equipment, catering, and travel arrangements.
• Prepare and submit timely manual and electronic expense reimbursement and payment requests, ensuring proper coding and adherence to firm and client guidelines.
• Manage daily lawyer time entry (via iTimekeep) and review pre-bills to ensure accurate matter allocation.
• Provide telephone coverage for attorneys and respond professionally to client inquiries.

• Advance and utilize technical skills, providing training to staff and lawyers on new technologies to promote efficiency.

• Experience: Minimum three years of overall legal secretarial or equivalent experience is required. Prior law firm experience is highly preferred.
• Technical
  
  Skills:
  
  
  • In-depth knowledge of firm-specific software used in the legal field (document management, calendaring, time management).
  • Proficiency in Microsoft Office and PDF is required.
  • Proficiency in iManage and other firm software applications is strongly preferred.
• Aptitude:
  Strong word processing skills, familiarity with legal terminology, and an ability to manage a large volume of work with strict attention to detail.
• Fundamental accounting aptitude for time entry and expense reporting is preferred.
• Education:
  
  High school diploma or equivalent required;
  College degree preferred.

Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring and its parents, affiliates, and…