Sr. Administrative Assistant

Senior Administrative Assistant

Mass General Brigham

Site:
Massachusetts General Physicians Organization, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not‑for‑profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

• Thrives in a fast-paced environment and anticipates needs
• Confident in “managing up” and owning tasks end-to-end
• Demonstrates excellent time management and prioritization
• Professional, mature, and business-focused communicator
• Efficient, resourceful, and quick to learn

This position is responsible for providing high-level administrative support to the executive and management teams. It includes managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The role is critical in ensuring efficient office operations and may also lead junior administrative staff.

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements
• Prepare, review, and edit reports, presentations, and other documents
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls
• Organize and maintain office files, both electronic and physical
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items
• Arrange logistics for internal and external meetings, including room bookings and catering
• Serve as the primary point of contact between executives and internal/external stakeholders
• Draft and distribute memos, announcements, and other communications as directed
• Oversee office supplies inventory, ordering, and distribution
• Ensure office equipment is properly maintained and serviced
• Coordinate with IT for technical support and equipment needs
• Assist in the planning and execution of special projects and events
• Monitor project timelines and ensure deadlines are met

Education:

High School Diploma or Equivalent required. College Education preferred. This role does not accept experience in lieu of a degree.

Experience in an administrative role, preferably in a healthcare setting: 5–7 years required and Experience supporting senior-level staff: 1–2 years preferred.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Ability to work independently with minimal supervision
• Strong attention to detail and problem-solving skills
• Familiarity with hospital administration processes and healthcare regulations
• Professional demeanor and ability to interact effectively with all levels of staff

Remote Type:
Onsite

Work Location:

55 Fruit Street
Scheduled Weekly

Hours:

40
Employee Type:
Regular

Work Shift:

Day (United States of America)
Pay Range: $20.43 - $29.21/Hourly
Grade: 4

We offer comprehensive benefits, career advancement opportunities, differentiations, premiums, bonuses as applicable, and recognition programs designed to celebrate your contributions and support your professional growth.

Massachusetts General Physicians Organization, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Applicants who require accommodation may contact Human Resources at .

Our competency framework defines what effective leadership “looks like” by specifying patients focused and performance focused behaviors. These competencies are used to evaluate performance, hire decisions, and development needs.