Administrative Coordinator

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Brigham and Women's Physicians Organization, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

MGB Anesthesiology    As an Administrative Coordinator, you’ll play a key role in ensuring the smooth functioning of departmental operations. From managing space and facilities to supporting leadership and coordinating cross-functional projects, your work will directly contribute to the success of our team and the experience of our stakeholders.
Hybrid schedule after fully trained, with on-site days located at Brigham & Women's Hospital.
** Job Summary
** Summary  Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions. Manages administrative tasks, manages departmental space and facilities, coordinates projects and programs, and serves as a point of contact for internal and external stakeholders.
No    Essential Functions  - Provide high-level administrative support to individuals who may include senior-level management, clinical leadership, executives, or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Manages all aspects of departmental facilities and office space, including but not limited to: ordering equipment, software, and furniture, coordinating space moves/relocations, collaborating with hospital-based teams to respond to urgent facilities matters, and troubleshooting facilities issues as they arise.
- Assist in the planning, execution, and monitoring of departmental programs, ensuring that timelines and deliverables are met.  - Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
- Organize and maintain files, records, and documents in both physical and electronic formats.
- Identify opportunities for streamlining administrative processes and implement effective solutions.
- Assist in the planning and execution of meetings, conferences.
- Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.
- Activities pertaining to the above may include multiple locations.
- This position is hybrid.
** Qualifications
* * Education  High School Diploma required;
College Education preferred.
No    Experience  Administrative Support Experience 3-5 years required, and Leadership Level Support Experience 2-3 years required    Knowledge,

Skills and Abilities

- Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.  - Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.  - Ability to adapt to changing priorities and work effectively in a dynamic environment.  - Strong problem-solving skills to resolve issues and make sound decisions independently.  - Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.  

- Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.
** Additional Job Details (if applicable)
**** Remote Type
** Hybrid
* * Work Location
** 75 Francis Street
** Scheduled Weekly Hours
** 40
* * Employee Type
** Regular
* * Work Shift
** Day (United States of America)
** Pay Range**$19.42 - $27.74/Hourly
** Grade
* * 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is…