Administrative Specialist - Pediatric Psychosocial Oncology

Administrative Specialist - Pediatric Psychosocial Oncology

Join to apply for the Administrative Specialist - Pediatric Psychosocial Oncology role at Dana‑Farber Cancer Institute
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Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross‑organizations, internal and external customers.

For all of these, the work still required the application of well‑established techniques, procedures, or standards.

Located in Boston and the surrounding communities, Dana‑Farber Cancer Institute is a leader in life‑changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high‑risk and underserved populations.

• Provide administrative support for the department, clinicians, and/or faculty.
• Answer phones, maintain office supplies, manage incoming and outgoing mail, manage resource calendars, and submit work orders for maintenance issues.
• Manage meeting planning and schedules for individuals and teams within assigned department group.
• Liaise between patient and clinical staff to provide scheduling support.
• Draft communications for members of the department or individuals that the position is supporting for review.
• Responsible for data entry.
• Provide email and phone communication with internal and external teams or collaborators.
• Serve as onsite representative for external groups, visitors, or collaborators.
• Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.
• Financial responsibilities including P‑Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.
• Coordinate travel arrangements as required/needed by department staff.
• Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.
• Other duties as assigned.

• Good written and oral communication skills.
• Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
• Ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail.
• Ability to organize, multi‑task, prioritize, and follow‑through.

• High school diploma required. Bachelor’s degree preferred.
• 1 year of relevant experience.

License/Certification/Registration: N/A

SUPERVISORY RESPONSIBILITIES: No

PATIENT CONTACT: Yes, may have patient contact.

At Dana‑Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. If working in this kind of organization inspires you, we encourage you to apply.

Dana‑Farber Cancer Institute is an equal‑opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status or other characteristics protected by law.

EEO Poster

Pay Transparency Statement

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$50,070.00 - $60,730.00

Entry level

Full‑time

Administrative

Industries

Hospitals and Health Care