Administrative Specialist - Medical Oncology

Administrative Specialist - Medical Oncology

Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty members, and departments in their clinical, academic, research and leadership roles to support Dana‑Farber Cancer Institute’s mission. The role utilizes office software to produce reports, spreadsheets, presentations and other documents, may interface with senior management, cross‑organizations, internal and external customers, and apply established techniques, procedures, and standards.

• Provide administrative support for the department, clinicians, and/or faculty.
• Perform administrative duties such as answering phones, maintaining office supplies, mail management, managing resource calendars, and submitting work orders for maintenance.
• Manage meeting planning and schedules for individuals and teams within the assigned department group.
• Liaise between patient and clinical staff to provide scheduling support.
• Draft communications for department members for review.
• Perform data entry as required.
• Communicate via e‑mail and telephone with internal and external teams or collaborators.
• Serve as onsite representative for external groups, visitors, or collaborators.
• Prepare general correspondence, letters of recommendation, spreadsheet reports, and presentation preparation and editing.
• Handle financial responsibilities including P‑Card charge review and reconciliation, expense reporting, vendor payments, invoice creation, and general office supply ordering.
• Coordinate travel arrangements as required by department staff.
• Maintain professionalism, discretion, and confidentiality regarding highly sensitive topics.
• Perform other duties as assigned.

• Good written and oral communication skills.
• Basic knowledge of computer applications, including Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.
• Ability to identify and resolve problems, maintain confidentiality, and pay attention to detail.
• Organizational, multi‑tasking, prioritizing and follow‑through abilities.

• High school diploma required;
  Bachelor’s degree preferred.
• One year of relevant experience.

License/Certification/Registration: N/A

SUPERVISORY RESPONSIBILITIES: No

PATIENT CONTACT: Yes, may have patient contact.

Pay range: $50,070.00 – $60,730.00

Dana‑Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.