Legal Administrative Assistant - 2nd shift

Vaco has partnered with our client to hire an experienced Legal Administrative Assistant to provide high-level support to attorneys. This position is second shift.

• Provide evening administrative support and ensure seamless handoffs across teams
• Prepare, format, and proofread legal documents and correspondence
• Support trial prep, hearings, depositions, and document production
• Manage court e-filing and deadlines across jurisdictions
• Maintain case files, databases, and calendars
• Coordinate meetings, court appearances, and travel
• Handle billing, expense reports, new matters, and file openings
• Communicate professionally with clients and third parties
• Work closely with internal teams to support legal workflows

• 5+ years in litigation-focused legal admin support
• College degree preferred, not required
• Microsoft Office (especially Word, Outlook, Excel)
• Document management systems (e.g., iManage)
• Knowledge of state court filing systems
• Excellent attention to detail and organization
• Strong written and verbal communication skills
• Ability to prioritize and multitask under deadlines
• Professional, discreet, and proactive
• Team player who can also work independently
• Flexible to work occasional overtime

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.