Senior Administrative Assistant

Who we are

At Car Gurus (NASDAQ: CARG), our mission is to give people the power to reach their destination. We started as a small team of developers determined to bring trust and transparency to car shopping. Since then, our history of innovation and go-to-market acceleration has driven industry-leading growth. In fact, we’re the largest and fastest-growing automotive marketplace, and we’ve been profitable for over 15 years.

The market evolving, and we are too, moving the entire automotive journey online and guiding our customers through every step. That includes everything from the sale of an old car to the financing, purchase, and delivery of a new one. Today, tens of millions of consumers visit  each month, and 30,000 dealerships use our products. But they're not the only ones who love Car Gurus—our employees do, too.

We have a people-first culture that fosters kindness, collaboration, and innovation, and empowers our Gurus with tools to fuel their career growth. Disrupting a trillion-dollar industry requires fresh and diverse perspectives. Come join us for the ride!

We are seeking an organized and proactive Senior Administrative Assistant to provide comprehensive support to several members of our executive team. The successful candidate will play a pivotal role in ensuring the smooth operation of daily activities, managing sensitive information and contacts with discretion, and contributing to the overall efficiency and success of the executive team. This is an opportunity to thrive in a fast-paced, high-growth, and dynamic environment where initiative and problem‑solving skills are highly valued.

• Proactively manage calendars, scheduling meetings, resolving conflicts, and anticipating needs to maintain optimal efficiency.
• Maintain a professional and responsive demeanor while interacting with colleagues both inside and outside the company.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Assist in the preparation of agendas, correspondence, presentations, and meeting materials.
• Coordinate travel arrangements and manage expense submissions in a timely and organized manner.
• Provide support for department events, including coordinating logistics, managing RSVPs, and assisting with on‑site coordination as needed.
• Assist with the planning, coordination, and execution of Company Kickoff and Revenue Kickoff events, as well as dealership visits to the Car Gurus office, ensuring a seamless experience for all participants.
• Assist in the creation and editing of Google Slide presentations, ensuring a polished and professional appearance.
• Undertake various ad hoc tasks and projects to support the executive team and contribute to the overall success of the organization.

• Attention to Detail:
  Impeccable attention to detail and the ability to maintain accuracy in all tasks.
• Communication
  
  Skills:
  
  Excellent written and verbal communication skills, with the ability to interact effectively with individuals at all levels.
• Initiative: A proactive approach to problem‑solving and the ability to take initiative in completing tasks independently.
• Adaptability:
  Comfortable working in a high‑growth and often ambiguous environment, with the flexibility to adapt to changing priorities.
• Proficiency:
  High proficiency in Microsoft Office and Google Suite applications.
• Personality:
  Affable and personable, with the ability to build strong relationships and communicate effectively with diverse stakeholders.

We reward our Gurus’ curiosity and passion with best‑in‑class benefits and compensation, including equity for all employees, both when they start and as they continue to grow with us. Our career development and corporate giving programs, as well as our employee resource groups (ERGs) and communities, help people build connections while making an impact in personally meaningful ways. A flexible hybrid model and robust time‑off policies encourage work‑life balance and individual well‑being.

Thoughtful perks like daily free lunch, a new car discount, meditation and fitness apps, commuting cost coverage, and more help our people…