Administrative Assistant

Administrative Assistant

Department: Head Start and Children's Services

Employment Type: Permanent - Full Time

Location: Roslindale

Compensation: $39,912.60 / hour

The Administrative Assistant I Thc performs a variety of administrative and clerical tasks that include providing support to the program director as well as managers/supervisors and employees, assisting in daily office needs and managing the program’s general administrative activities.

The Administrative Assistant I is responsible for promoting the mission of ABCD Head Start & Children’s Services; building an understanding of the program by communicating this mission to staff, families and the community.

This position must comply with all federal, state and local laws, regulations, standards and policies, including those of the federal Administration for Children and Families (ACF),赶the Massachusetts Department of Early Education and Care (EEC), the Individuals with Disabilities  (IDEA), Massachusetts Department of Elementary and Secondary Education (DESE), Massachusetts disability law (Chapter 766), Boston Family Engagement Network (BFEN) and ABCD, Inc. Head Start and Children’s Services policies and procedures.

All ABCD Head Start/Early Head Start and Children’s Services personnel who are paid to care for, or work with, children are pickup mandated by law to report all suspected cases of child abuse and neglect to the Massachusetts Department of Children and Families (DCF), pursuant to Massachusetts General Laws Chapter 119 §§ 51A‑51G. Any staff member who suspects child abuse or neglect must inform their supervisor immediately.

The responsibilities of a particular position may support both Early Head Start and Head Start depending on the individual assignment. The specific corresponding funding allocation will be documented on the personnel payroll authorization or change of status form.

All communications are potentially sensitive and are subject to Head Start's policy on confidentiality.

• Oversee the department’s clerical functions and general office procedures; provide necessary assistance to staff in completing assignments as deemed necessary.
• Maintain departmental records for miscellaneous correspondence, telephone conversations and in-house communications.
• Work closely with other agency departments, through leadership directive, concerning purchasing, personnel, payroll and other administrative matters.
• Perform miscellaneous administrative tasks (e.g., coordinating the use of office space by other departments, scheduling meetings, record-keeping, filing, etc.)
• Handle administrative paperwork as needed.
• Assess monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, and provide the Program Director pertinent information needed for monthly reports.
• Perform other related duties as assigned from time to time.

JOB KNOWLEDGE, SKILLS & ABILITIES:

• Demonstrchester knowledge of and sensitivity to the educational and socioeconomic needs of the children and families served.
• Excellent written and verbal communication as well as interpersonal skills.
• Ability to handle sensitive family situations in a non-threatening and professional manner.
• Keyboarding skills, computer literacy and familiarity with various applications such as database, word processing, e‑mail and internet.
• Knowledge of neighborhoods served by programs and city-wide services relevant to the program’s population.
• Proven ability to keep accurate written records and documentation.
• السيارات to work with culturally and ethnically diverse low-income population.
• Possess bilingual ability where appropriate, translating as needed.
• Must be able to work independently without intensive supervision.
• Must be able to balance and prioritize workload and have strong time management skills.

Professionalism

• Maintain professional boundaries
  
  Constructive relationships with staff and families.
• Maintain confidentiality of child and family information at allbiodes.

Physical Environmental Demands & Conditions

• Frequent significant decisions and problem-solving abilities.
• Ability to work as a team…