Executive Assistant

Executive Assistant to Dean of Professional Education Division

This is a temporary (3+ month) onsite opportunity supporting the Dean of a higher education institution's Professional Education Division within the arts and education space. The role is based in Boston, runs Monday-Friday from 9:00 AM to 5:00 PM, and offers a competitive hourly pay of $38/hour. The Executive Assistant will provide high-level administrative and business support to the Dean while helping manage daily operations, budgets, events, and cross-departmental initiatives in a dynamic academic environment.

$38.00/hr - $38.00/hr

• Serve as the administrative and business lead for the Professional Education Division office
• Manage the Dean's calendar, meetings, travel, and professional engagements
• Support budget planning, tracking, reporting, and purchasing card reconciliations
• Coordinate division-wide projects, events, residencies, visiting artists, and special initiatives
• Prepare contracts, correspondence, reports, agendas, and meeting minutes
• Maintain accurate electronic and hard-copy records and office systems
• Hire, train, and supervise student employees
• Act as liaison between the Dean and internal/external stakeholders
• Support staff onboarding, training, and divisional communications (website, calendar, newsletter)

• Bachelor's degree required with 5+ years of experience in an academic administrative or office setting
• Strong written and verbal communication and interpersonal skills
• Excellent organizational, project management, and prioritization abilities
• Proven budget and financial management experience
• Ability to work independently with minimal supervision and exercise discretion
• Proficiency in a Macintosh environment (word processing, spreadsheets, databases, presentations, videoconferencing)
• Commitment to diversity, inclusion, and confidentiality in an executive support role

Qualified and interested candidates are encouraged to apply today for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.