Occupational Health Office Coordinator

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Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

The Opportunity MGH Occupational Health department is a busy office and we are hiring! Gain experience in a large healthcare system and support our team. The Office Coordinator Administrative Assistant is vital to the team and specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department.

Responsibilities include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• Perform transcription and proofread and edit literature, prepare applications for department.
• Remain knowledgeable of business unit policies.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes routine tasks under moderate supervision.
• Performs other duties as assigned
• Complies with all policies and standards

Why candidates succeed in this role:
Successful candidates are highly organized, detail-oriented professionals who thrive in a collaborative environment, communicate effectively with diverse stakeholders, and excel at keeping executives, teams, and operations running smoothly.

High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferred Can this role accept experience in lieu of a degree? No Administrative Assistant or Secretarial Experience 2-3 years required

• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office technologies.
• Strong organizational and administrative skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating complex calendars, scheduling meetings, and managing the time of multiple stakeholders.
• Excellent verbal and written communication skills with a strong attention to detail.
• Ability to proofread, edit, and produce professional correspondence and documents.
• Exceptional interpersonal skills with a customer-service mindset and the ability to build strong working relationships.
• Proficiency with standard office procedures and equipment, including scanning, printing, filing, and document management.
• Comfortable using multi-line phone systems and handling confidential information with professionalism and discretion.
• Strong problem-solving skills with the ability to anticipate needs and work independently.
• Familiarity with medical terminology and healthcare environments preferred.

• Working Model required
  
  Shifts:
  
  Onsite // 7am-3:30pm, 8:30am-5pm // Monday - Friday Site: 165 Cambridge Street, Boston MA
  -MGH.
• Remote Type Onsite Work Location 165 Cambridge Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America)
• Pay Range $19.81 - $28.30/Hourly Grade 3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications;

however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your…