Administrative Assistant to Chief of Teaching & Learning; SY

Boston Public Schools Central Office
- Teaching & Learning
- Boston, Massachusetts Open in Google Maps

This job is also posted in Boston Public Schools

Job : 5947461
Final date to receive applications: Oct 29, 2026 11:59 PM (Eastern Standard Time)
Posted: Oct 01, 2026 4:00 AM (UTC)
Starting Date: To Be Determined

Reports to: Chief, Teaching & Learning

The mission of the Office of Teaching & Learning is to ensure that all educators have access to the knowledge, skills, and resources they need to provide every BPS student with a high-quality, culturally and linguistically sustaining, and well-rounded education that prepares them to actively and responsibly read, write, reason, communicate, create, and compute effectively within a global society.

The Office of Teaching & Learning includes English Language Arts, Math, Science, Social Science/History, Visual/Performing Arts, Early Childhood, Health & Wellness, Academic Mentoring, School Libraries, MTSS (Multi-Tiered Support Systems), World Languages, Global Education, and the Office of Educator Development & Leadership.

The Administrative Assistant reports to and supports the Chief of Teaching & Learning and is responsible for overseeing the day-to-day operations of the office. This position will serve as a liaison for the office to ensure the smooth flow of timely and accurate information needed for informed decisions that support quality assistance related to Teaching & Learning throughout Boston Public Schools (BPS).

The Administrative Assistant will develop systems for filing, managing supplies, and timekeeping management. They will also liaise with BPS Payroll and the Office of Human Resources to ensure accountability.

This position requires significant interaction with offices throughout BPS, as well as external partners. The Administrative Assistant will also assist the Teaching & Learning Finance and Operations Manager with special projects and ordering.

• Assist the Chief of Teaching & Learning with scheduling and other related activities.
• Provide customer service to BPS schools and families related to Teaching & Learning.
• Manage multiple calendars.
• Process travel requests.
• Answer phones and respond to email inquiries.
• Order office and program supplies.
• Organize the office, including filing and copying.
• Process department timekeeping using People Soft and liaise with Payroll and Human Resources as needed.
• Put systems in place to organize the department more effectively.
• Support new staff orientations.
• Support event and project preparation, planning, and staffing.
• Develop new systems to improve practices, including a meeting/training room calendar, department orientation manual, and other related systems.
• Perform other duties as assigned.

• Assist the Finance and Operations Manager with day-to-day financial tasks, including entering requisitions, processing stipends, ordering office supplies, and supporting other special projects.
• Assist with the processing, tracking, and submission of invoices to Accounts Payable.
• Correspond and coordinate with budget and finance staff, budget offices, and other departments to support the timely processing of contracts, invoices, grants, and expenditures.
• Assist the Finance and Operations Manager with monitoring grant expenditures and ensuring financial transactions are processed accurately.

• Assist in managing multiple special projects and/or events related to new initiatives and communications to school principals.
• Provide appropriate and consistent communications, logistical support, meeting support, and event support as requested.
• Work…