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Executive Assistant/Scheduler
Job in
Boston, Suffolk County, Massachusetts, 02298, USA
Listed on 2026-10-09
Listing for:
Contemporaries, Inc.
Full Time
position Listed on 2026-10-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Our client, a Boston-based university, is in need of a temporary Executive Assistant/Scheduler to provide high-level, confidential calendaring support to the school’s President.
This position is 100% onsite at the Boston campus and expected to last approximately 3 months.
The individual will manage schedules and work to support other members of the President’s administrative staff team. In addition, they will Help manage communications and calendar bookings with internal/external stakeholders, including trustees, senior leadership, faculty, alumni, and donors.
Key Responsibilities:- Manage an extensive, complex calendar involving competing priorities across academic, administrative, and external commitments
- Welcome guests, answer phones, and review general correspondence
- Coordinate with other senior administrators and departments
- Bachelor’s degree preferred; 5+ years supporting C-suite or senior executive
- Exceptional organizational, written, and verbal communication skills
- High level of discretion and professionalism
- Proficiency in Microsoft Office; experience with calendar and project management tools
- Ability to work independently, prioritize, and manage multiple deadlines
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