Senior Administrative Assistant

Job Description

The Sr. Administrative Assistant plays an important role in ensuring the effective and efficient maintenance of departmental processes, procedures,and programs inclusive of calendar management, scheduling, vendor meetings,travel arrangementsandexpenses. It is imperative this person can handle details of a confidential and critical nature. Tobe successful at this position it will be important to exercise independent judgment to optimize internal processes and procedures, as well asact as a team player.

There will be a need to be flexible and perform other duties as assigned.

The ideal candidate will have expert experience with busy calendar managment and travel planning

• Provide logistical planning and administrative support for the designated leaders, including calendar management
• Agenda and logistics management (room, catering, A/V, Zoom) for meetings and team outings, including:
  Leadership Team Meetings, Town Halls, Staff Meetings, Team Offsites, etc.
• Schedule and coordinate larger cross-functional meetings as requested by extended leadership team members, with direction from designated leader.
• Work across departments and with other administrative associates to facilitate interview schedules, meeting logistics, etc.
• Work closely with the other DTE admin for department meetings and events.
• Coordinate interactions with strategic vendors - onsite visits, conference calls, offsite meetings, and book travel arrangements
• Submit T&E reports in Concur
• Manage leadership team and staff meeting agendas in Microsoft Teams/Sharepoint/One Note etc.

• Bachelor’s Degree preferred
• 5+ years administrative experience
• Experience with Outlook Calendar Management and Concur Expense reporting systems
• Demonstrates excellent communication, verbal and written, and interpersonal skills
• Able to work in a fast-paced environment and multi-task
• Team player able to develop rapport and credibility with team members D
• Detail orientated with ability to identify and communicate conflicts in scheduling/priorities

$43-$50/hr

No C2C or Third-Party Vendors