Executive Assistant | Financial Services

A leading global investment firm is seeking an experienced Executive Assistant to support a Director and several senior leaders. This is a high-visibility opportunity for a proactive, highly organized professional who can serve as a true extension of this leadership team.

Schedule:

4 days in office/1 day WFH

• Manage complex, fast-moving calendars and coordinate senior-level meetings
• Coordinate meetings, events, travel, presentations, and expenses
• Track follow-ups, deadlines, and key HR initiatives
• Support performance review cycles, onboarding, and other HR projects
• Build strong relationships across senior leadership, HR, and administrative teams
• Leverage AI and technology, including Microsoft Copilot, to improve efficiency and streamline processes

• 5+ years of administrative experience supporting senior leaders, ideally within a professional services or corporate environment
• Strong calendar management, organization, and prioritization skills
• Exceptional communication, professionalism, and executive presence
• Ability to handle highly confidential information with discretion
• Proactive, adaptable, detail-oriented, and comfortable working in a fast-paced environment
• The role requires an 8:00 AM in-office start, with occasional 7:00 AM meetings. Typical end time is approximately 4:00-5:00 PM, depending on start time
• Advanced Microsoft Office skills; experience with AI tools/Copilot strongly preferred