Executive Assistant - Global Investment Firm

Executive Assistant - Global Investment Firm in Boston

I’m working with a highly respected global investment management firm on an Executive Assistant opportunity supporting the Human Resources organization in Boston.

This is a high-visibility role supporting the Director of Human Resources and several other senior leaders. The ideal candidate will be proactive, highly organized, discreet, and comfortable serving as a true partner to senior leadership in a fast-paced environment.

• Proactively manage complex, fast-moving calendars and help prioritize competing demands
• Coordinate internal and external meetings, events, and leadership meetings
• Arrange domestic and international travel, itineraries, accommodations, and expenses
• Serve as a trusted partner to the Director of HR by anticipating needs and keeping priorities moving
• Build strong relationships across HR, senior leadership teams, and the broader administrative community
• Track projects, deadlines, follow-ups, talent calendars, and key HR initiatives
• Support Town Halls, team meetings, and presentations using PowerPoint and Microsoft Copilot
• Coordinate year-end performance review scheduling and documentation
• Lead onboarding for new HR team members
• Identify opportunities to improve processes and workflows through technology, AI, and data

• Strong experience supporting senior-level executives or leaders
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-moving environment
• Strong judgment, discretion, and professionalism when handling confidential information
• Proactive mindset with the ability to anticipate needs rather than simply react to requests