Administrative Assistant

Answer general phone inquiries using a professional and courteous manner. Direct phone inquiries to the appropriate person.

Reply to general information requests. Greet visitors in a professional and friendly manner. Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents. Sort incoming mail, faxes, and courier deliveries for distribution.

Prepare and send outgoing faxes, mail, and courier parcels.

Provides full-range of administrative support to include: manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside when necessary; prepares and edits reports and presentations using Microsoft Office software; organizes and maintains files; coordinates and manages travel arrangements and prepares expense reports;

fields incoming telephone calls and replies to routine inquiries; provides project management assistance when necessary; expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling; orders supplies and equipment; cooperates with other administrative assistants in maintaining an efficient workroom; serves as back-up administrative support for any member of the team when necessary.

Min 5+ years’ experience as an Administrative Assistant Calendar management (MS Office)
TEAMSPT and E ExperienceCSR Exp Prioritize/ Multitask Team Environment Change Agile (quick on their feet)

High school Diploma