Special Projects Coordinator
Listed on 2026-10-19
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Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Healthcare Administration
An Official website of the Commonwealth of Massachusetts
Job Description - Special Projects Coordinator (260006T2)
Job Description
Special Projects Coordinator - ( 260006T2 )
Description
Lemuel Shattuck Hospital (LSH), operated by the Massachusetts Department of Public Health (DPH), is seeking a dynamic and experienced Special Projects Coordinator to support the Director of Planning & Project Management. This role serves as a key liaison among state and private agencies, coordinating stakeholder meetings, facilitating communication, and maintaining organized documentation to ensure projects remain on track and stakeholders are informed throughout the process.
Please note
: 8-4pm Monday - Friday with weekends off
Provides project coordination and administrative support to the Director of Planning & Project Management, including support for special projects, initiatives, and task forces such as the Lemuel Shattuck Hospital (LSH) Site Transition Project.
Leads internal hospital department relocation work groups and coordinates activities among the Massachusetts Department of Public Health (DPH), Department of Mental Health (DMH), Department of Correction (DOC), LSH departments, and hospital vendors supporting key services, including Kitchen Services, Laboratory, and Dialysis.
Collaborates with the Director of Planning & Project Management on change management activities for hospital-wide special projects, including, but not limited to, the LSH Relocation Project, New Electronic Health Record Project, Construction Projects, and Converged Network Project.
Maintains organized project documentation and ensures appropriate document retention to support regulatory, accreditation, and compliance requirements.
Maintains and updates the LSH Site Transition Project website and related project communications as needed.
Develops reports, presentations, and other project materials to communicate project status, milestones, accomplishments, and emerging issues.
Responds to inquiries and prepares and submits project-related data, statistics, and reports to external agencies as required.
Tracks project milestones, deliverables, and deadlines; monitors progress and provides timely follow-up, reminders, and closed-loop communication with key stakeholders to support successful project completion.
Responsible for the administrative functions of departmental and project meetings, including developing agendas, preparing meeting materials, compiling and submitting data reports, documenting decisions and action items, and distributing meeting minutes and follow-up materials to project participants.
Coordinates meetings, site tours, events, and other project-related activities involving internal and external stakeholders.
Identifies project resource needs and makes recommendations to the Director of Planning & Project Management based on ongoing project assessments and changing operational requirements.
Required Qualifications:Understands the principles, practices, and methodologies of project management.
Demonstrates knowledge of general report writing, documentation, and information presentation.
Leads others and coordinates their efforts to accomplish project goals and objectives.
Exercises sound judgment in assessing situations, identifying priorities, and making appropriate decisions.
Communicates effectively, both verbally and in writing, to convey information clearly and concisely and develop ideas in a logical manner.
Utilizes computer technology and standard software applications to conduct research, manage databases, and prepare written documents and reports.
Organizes large volumes of information while prioritizing and managing multiple projects and competing deadlines.
Collaborates effectively with diverse groups of individuals and establishes productive working relationships across departments and organizations.
Interprets and applies applicable unit and agency guidelines, procedures, policies, and standards.
Preferred Qualifications:Familiarity with applicable regulations, requirements, and standards governing the Department of Mental Health (DMH), Department of Public Health (DPH), Department of Corrections (DOC), and Division of Capital Asset Management and Maintenance (DCAMM).
About the Lemuel Shattuck Hospital:Lemuel Shattuck Hospital is a fully Joint Commission accredited teaching facility that provides acute, subacute, and ambulatory care to patients referred by…
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