Executive Assistant

Our client is a professional services organization that offers a dynamic, professional environment where employees work closely with senior leadership and have opportunities to contribute to meaningful business initiatives. Our client is seeking an experienced, highly organized, and proactive Executive Assistant to support the Head of Human Resources and select members of the HR leadership team.

$100k - $110k Annually

The Executive Assistant will serve as a trusted partner to senior executives, providing high-level administrative and operational support in a fast-paced, dynamic environment. Key responsibilities include complex calendar management, executive meeting coordination, travel arrangements, expense reporting, event planning, and support for HR initiatives. The ideal candidate brings exceptional organizational skills, sound judgment, professionalism, and the ability to anticipate executive needs while managing competing priorities.

This position requires discretion when handling confidential information, strong relationship-building skills, and the ability to remain composed in an environment with frequently changing schedules and priorities. Candidates who embrace technology, including Microsoft Copilot and other AI tools, to improve efficiency and streamline administrative processes are highly desirable. Candidates must be available to work onsite by 8:00 AM, with occasional meetings beginning as early as 7:00 AM.

The workday typically concludes between 4:00 PM and 5:00 PM, depending on start time and business needs.

• Proactively manage complex, frequently changing calendars for the Head of Human Resources and other senior executives.
• Coordinate meetings involving the CEO, executive leadership, HR leadership, internal committees, and external stakeholders.
• Anticipate scheduling conflicts, resolve calendar challenges, and adjust priorities to accommodate changing business needs.
• Organize internal and external meetings, leadership events, town halls, and other team activities.
• Coordinate domestic and international travel arrangements, including transportation, accommodations, and detailed itineraries.
• Prepare, submit, review, and approve expense reports on behalf of HR leadership and the department, as authorized.
• Support HR leadership initiatives by tracking deadlines, project milestones, action items, and key deliverables.
• Coordinate scheduling and documentation for performance management activities, talent reviews, and year-end processes.
• Manage onboarding coordination for new HR team members, ensuring a positive and seamless experience.
• Develop, edit, and format PowerPoint presentations for leadership meetings, town halls, and departmental initiatives.
• Utilize Microsoft Copilot and other technology tools to improve productivity, streamline workflows, and enhance administrative efficiency.
• Build and maintain strong relationships with senior leaders, HR colleagues, external stakeholders, and Executive Assistants throughout the organization.
• Provide backup administrative support and cross-coverage for other Executive Assistants and leadership teams as needed.
• Maintain a high level of confidentiality and professionalism when handling sensitive employee, executive, and organizational information.

• Minimum of 5 years of administrative or executive support experience in a professional services or corporate environment.
• Demonstrated experience supporting senior executives and managing complex, high-volume calendars.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, Word, and One Note.
• Exceptional organizational,…