Executive Assistant

Company: Sigma Systems Inc. (Confidential Client)

Location: Boston, MA

Employment Type: Contract / Temporary

Work Arrangement: Onsite

Sigma Systems Inc. is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership within a large, established healthcare organization.

This position requires an exceptionally organized, resourceful, and discreet professional who thrives in a fast-paced executive environment. The ideal candidate will have extensive experience supporting senior executives, managing competing priorities, coordinating complex schedules, and handling sensitive information with the highest degree of professionalism.

• Provide comprehensive administrative support to senior executives, including complex calendar management, meeting coordination, travel arrangements, and correspondence.

• Serve as a professional point of contact for internal leadership, external partners, and other key stakeholders.

• Prepare and edit executive-level correspondence, reports, presentations, spreadsheets, and meeting materials.

• Coordinate leadership meetings, including scheduling, agenda preparation, logistics, documentation, and follow-up activities.

• Manage confidential communications, documents, and sensitive organizational information with discretion.

• Anticipate executive needs, prioritize competing requests, and independently resolve administrative challenges.

• Assist with special projects, research, reporting, and operational initiatives.

• Coordinate purchasing, expense documentation, vendor communications, and other administrative functions as needed.

• Maintain strong working relationships across departments and leadership teams.

• Demonstrated experience providing direct administrative support to senior executives or executive leadership teams.

• Exceptional organizational, communication, and time-management skills.

• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

• Experience coordinating complex calendars, executive meetings, and travel arrangements.

• Excellent written communication skills, including preparing and proofreading professional correspondence.

• Proven ability to handle confidential and sensitive information.

• Strong judgment, professionalism, adaptability, and attention to detail.

• Ability to work independently, anticipate needs, and manage multiple priorities in a demanding environment.

• Experience with in healthcare, higher education, financial services, or another complex organization is desirable.

This is an opportunity to support senior leadership in a professional, mission-driven environment. The position offers exposure to executive-level operations and the opportunity to contribute directly to organizational priorities.

Confidentiality Notice: Additional organizational details will be shared with qualified candidates as appropriate during the recruitment process.