Coordinator Programs & Services

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Job Description - Coordinator for Programs & Services (260006UA)

Job Description

Coordinator for Programs & Services - ( 260006UA )

Description

The Massachusetts Commission for the Blind (MCB) is seeking a highly organized, detail-oriented, and collaborative professional to serve as a coordinator for Programs and Services. This position provides administrative, case management, fiscal, and operational support across MCB’s Programs and Services department, which serves individuals who are legally blind throughout the Commonwealth.

Reporting to the Director of Programs and Services, the Coordinator works closely with supervisors, directors, and staff to maintain case management and fiscal information, coordinate referrals, track purchase orders and payment vouchers, support program documentation, and support agency systems and reporting.

The ideal candidate will have strong administrative, organizational, technology, and communication skills, with the ability to manage multiple priorities, maintain accurate information, troubleshoot routine issues, and provide responsive support across programs and service areas.

• Provide support to supervisors, directors, and staff across MCB programs and services.
• Enter, maintain, review, and update information in agency case management and fiscal systems in accordance with established policies and procedures.
• Prepare, submit, process, and track referrals to MCB programs, vendors, service providers, and partner organizations.
• Prepare, process, and track purchase orders, payment vouchers, contract documentation, and related fiscal and administrative materials.
• Provide front-end support to case management system users, including password resets, routine access requests, user guidance, and troubleshooting case-related issues.
• Make authorized corrections to case information and remove information when appropriate and approved.
• Create, test, and maintain report layouts to support agency data and reporting needs and refer complex system issues to the case management system application owner.
• Serve as a resource to staff regarding case management and fiscal data, systems, processes, and routine operational questions.
• Support supervisors and program directors with program administration, coordination, tracking, and preparation of federal and state reports.
• Prepare correspondence, memoranda, and other program-related materials.
• Provide support to program and service departments as needed.

• At least two (2) years of full-time, or equivalent part-time, professional, administrative, or managerial experience in business administration, business management, or public administration where the major duties involved program management, program administration, program coordination, program planning and/or program analysis, or an equivalent combination of experience and education.
• Strong administrative and computer skills with the ability to learn and effectively use case management, fiscal, reporting, and other business systems.
• Ability to accurately enter, maintain, organize, and review case management, programmatic, and fiscal information.
• Ability to exercise discretion and sound judgment when handling confidential or sensitive information.
• Strong analytical and problem-solving skills with the ability to review information, draw conclusions, and make appropriate recommendations.
• Excellent written and verbal communication skills and the ability to prepare reports, correspondence, and other administrative materials.
• Ability to understand and apply applicable laws, regulations, policies, procedures, and guidelines.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet established deadlines.
• Ability to work independently and collaboratively and establish effective working relationships with staff, vendors, providers, and other stakeholders.

• Background in administrative, program coordination, case management, fiscal, or operational support, preferably within a human service, healthcare, nonprofit, public-sector, or government environment.
• Familiarity with electronic case management, fiscal, reporting, or other enterprise business systems.
• Demonstrated ability to maintain electronic records, review data for accuracy, and identify and resolve discrepancies.
• Ability to provide user support and…