Administrative Assistant – De Novo

• Answer phones; screen callers for eligibility for the Center’s legal services and enter necessary intake information into case management system and relay messages to staff and volunteers;

• Refer callers to other service providers and keep track of calls;

• Greet clients and other visitors;

• Schedule room use;

• Maintain computerized client data base; compile data and prepare reports as requested;

• Provide interpretation services in emergency situations.

• Order office supplies; keep supplies areas organized;

• Oversee postal needs including opening and sorting incoming mail and processing outgoing mail;

• Processing donations including keeping a daily log of all incoming checks and donations;

• Maintain office equipment (copier, fax, printer, refrigerator etc.) and assist volunteers and staff with office equipment;

• Keep the reception area neat and organized;

• Provide support to the Development Director, Deputy Director and Executive Director, as requested;

• Perform additional tasks for the smooth functioning of the office as needed.

• Bilingual in Spanish and English required. Additional language skills a plus.

• Experience as a receptionist, office manager, or work in a fast-paced office environment.

• Ability to multi-task is essential. Must be available to open office at 9:00 a.m. daily

• Experience with computers including:
  Microsoft Word, Excel, data entry and Share Point

• Sensitivity to people experiencing emotional distress.

• Experience working with people with low incomes, from diverse backgrounds, and with limited English proficiency.

The position is 35 hours/week. This is a hybrid position, with in-office work required Monday-Thursday. The salary range is $48,000 to $56,000.