Executive Assistant and President's Office Ope
Listed on 2026-11-04
-
Administrative/Clerical
Administrative Management -
Management
Administrative Management
Department:
Office of the President - President's Office
Locations:
Boston, MA
Type:
Full-time
Salary Type:
Annually
Salary Range: $70,000.00 - $75,000.00
About Mass Art:Founded in 1873, having celebrated its 150th anniversary in 2023, Massachusetts College of Art and Design (Mass Art), is the nation's first and only independent, free-standing public college of art and design in the country. Mass Art is an inclusive community of thinkers, doers, makers, educators, innovators and leaders striving to shape the future through art and design. We've spent 150 years demonstrating the truly amazing things that happen when a world-class art and design education is an option for every deserving student.
Located in Boston's hub of arts and culture along the Avenue of the Arts, Mass Art enrolls 2,000 students and offers a comprehensive range of undergraduate and graduate degrees in 18 disciplines, as well as continuing education and youth programs.
Mass Art strives to be a model of diversity and inclusion; the campus community reflects the layers of cultural and self-identity that proudly make up our region, nation, and world. We build effective partnerships with co-workers throughout the College by freely sharing appropriate information and providing assistance to all and maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles.
Job Description:Salary Range: $70,000 - $75,000 annually
Weekly
Hours:
37.5
Employment Classification and FLSA Status: This position is classified as Non-Unit Professional (NUP), governed by the College's Non-Unit Professional Personnel Policies, and is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
Supervision Received:Special Assistant to the President and Secretary to the Board
Position OverviewThe Executive Assistant and President's Office Operations Coordinator will be a key part of a close-knit President's Office team, working closely with the Special Assistant to the President and Chief of Staff to provide the efficient and collaborative administration that is foundational to the President's Office's effectiveness and progress on Mass Art's strategic priorities. They will serve as the confidential assistant to the President, providing executive administrative support to the President and select members of the President's team including the Chief Marketing and Communications Officer and the Director of Government and Corporate Relations.
The ideal candidate for this role is someone who is responsive, highly detail-oriented, adept at multitasking, a creative problem solver, strategic thinker, diplomatic, collaborative, professional, and warm. They have excellent written and oral communication skills and create and maintain effective organizational systems.
Key Responsibilities:- Provide a full range of calendar and logistical support to the President, including active organization of her schedule, timely preparation of daily briefing materials, and arrangement of travel and meeting logistics.
- Ensuring President's Office sections on the Mass Art website and Mass Art Connect internal portal are regularly updated.
- Systematically manage and track President's Office materials and communications.
- Serve as the President's Office daily operations manager to ensure that proper assistance is offered in a welcoming environment.
- Serve as the President's Office administrative manager, including processing financial reporting and event planning.
- Promote the College's commitment to customer service by building strong, effective relationships with colleagues throughout the College.
- Provide calendar, administrative, and logistical support to the Chief Marketing and Communications Officer and the Director of Government and Corporate Relations.
- Other duties and responsibilities as assigned.
- Bachelor's Degree, or equivalent
- At least 3 years of experience in executive-level office administrative support.
- Ability to work in a complex and highly dynamic environment in a confidential manner.
- Demonstrated strong organizational and interpersonal skills and a proactive approach to problem solving and communications.
- Demonstrated strong professional communication skills, both verbal and written, with a wide range of constituencies and stakeholders.
- Demonstrated progressive experience in managing a complex office, successfully managing multiple priorities, and creative, proactive problem solving and…
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