Senior Practice Assistant, Cardiovascular

MGH Cardiovascular | Hybrid | Monday–Friday

Take the next step in your healthcare career while making a meaningful difference in cardiovascular care and the patient experience! We are seeking an experienced, organized, and patient-focused Senior Practice Assistant to join the Cardiovascular team at Massachusetts General Hospital. In this advanced administrative role, you'll help ensure smooth and efficient practice operations while supporting patients, providers, and clinical staff in a specialized cardiovascular care setting.

Working with minimal supervision, you'll bring your expertise in scheduling, registration, billing, and complex administrative functions while serving as a knowledgeable resource for fellow Practice Assistants. This is an exciting opportunity to expand your leadership skills, develop specialized expertise, and contribute to a collaborative team dedicated to delivering exceptional patient care.

• Coordinate patient appointments, maintain accurate scheduling records, and support efficient patient check-in and check-out processes.
• Manage incoming calls, respond to patient inquiries, and appropriately handle routine and complex administrative requests.
• Process patient billing forms, maintain accurate documentation, and scan records into electronic medical records.
• Serve as a Super User for scheduling, registration, and billing systems, providing assistance and training to colleagues.
• Perform complex administrative functions, including surgical scheduling and provider schedule changes or blocking, as needed.
• Provide functional guidance to Office and Practice Assistants and, in partnership with the Supervisor, help oversee daily practice activities.
• Manage patient communications related to prior authorizations, provider questions, prescription refills, and test results, ensuring appropriate follow‑up and escalation.
• Collect co‑payments when required and support patient registration and billing processes.
• Support daily office operations, including managing correspondence, preparing documents, maintaining records, and ensuring efficient administrative workflows.
• Collaborate with cardiovascular providers, clinical teams, and administrative colleagues to support efficient practice operations and a positive patient experience.

High school diploma or equivalent required.

3–5 years of office experience required.

Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.

Strong knowledge of office operations, standards, and administrative procedures.

Excellent written and verbal communication skills, including the ability to compose, edit, and proofread professional correspondence and documents.

Ability to manage non‑routine phone inquiries, resolve routine administrative issues, and communicate effectively with patients and colleagues.

Strong organizational, multitasking, and time‑management skills with the ability to manage competing priorities.

Ability to work independently, follow established protocols, and provide guidance to others in a busy healthcare environment.

Why Join Our Team?

Hybrid work arrangement with a Monday–Friday schedule.

Comprehensive benefits, including medical, dental, and vision coverage.

403(b) retirement plan.

Tuition reimbursement.

Discounted MBTA pass and additional employee perks.

Opportunity to grow your career in a senior administrative role within Cardiovascular services at Massachusetts General Hospital.

Develop specialized expertise in cardiovascular practice operations, complex scheduling, patient access, registration, and billing.

Build leadership experience by providing guidance and support to fellow administrative team members.

Collaborate with physicians,…