Production Business Administrator

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Reporting to the Director of Production, the Production Business Administrator manages the day-to-day business administration tasksof the Production Department for Media Arts Ventures (MAV). The Production Business Administrator will be responsible for bothrecurring and project-specific tasks including managing weekly

Production staff payroll, onboarding, and processing hiringpaperwork for prospective intermittent stagehand candidates. Theyare also responsible for managing calendars, developing processes for tracking data and venue usage statistics and generating reportssupporting all MAV departments. In addition, the Production Business Administrator collaborates with the MAV Production Management team to assist with day-to-day operations and ensure the administrative work in the department is managed effectively.

• Expert user of ABI, the OA event management software, trackinglabor hours and rates and responsible for timely and accuratepayments to personnel, including full time staff, student employee sand over 200 intermittent workers.
• Maintain ABI employee records for Production Staff and generate reports for payroll and labor-related costs, as needed.
• Manage critical departmental calendars across platforms including Google, EMS, and ABI.
• Manage the hiring and onboarding process in Workday and ABI for prospective intermittent stagehands and student employees in collaboration with Emerson Human Resources.
• Work in coordination with the OA Production Events Department on internal event estimates and settlements.
• Create and maintain reporting systems for use by the Office ofthe Arts General Management and Business Offices that capturestatistical data on events and venue usage.
• Capture and use data and statistics to help streamline OAProduction processes.
• Create and maintain budget tracking systems for use by the OAProduction department to ensure accurate reporting of expensesrelating to productions, general maintenance costs, and capital equipment.
• Assist the OA Production Events Department in the management ofZenDesk space reservation software.
• Assist the OA Production Department Heads in the creation of aweekly full-time production staff schedule updates and distribution. Be responsible for distribution of the schedule and communicate updates.
• Manage and track CBORD Tap Card Access for OA Production fulltime, intermittent, and student staff.
• Schedule, attend, and take notes in OA Production departmental meetings.
• Schedule and coordinate piano tuning and maintenance work across all Office of the Arts venues.
• Other duties as assigned.

• Bachelor's Degree OR Associates Degree with equivalent experience required
• 2-4 years of relevant administrative, payroll processing and employee management system experience required
• Experience with institutional hiring practices and employee management software such as Workday required.
• Experience with payroll reconciliation and employee timekeepingsoftware such as ABI required
• Experience with academic theater facility management preferred
• Experience with theatrical producing strongly preferred.
• Familiarity with business accounting and institutionalprocurement practices preferred.

• Strong Organizational Skills and ability to multitask,prioritize, and manage stressful situations
• Strong Interpersonal and Communication Skills, including goodlistening skills
• Strong Computing Skills including experience with the Google Suite and Microsoft Office
• Particular emphasis is placed on Spreadsheet development and optimization
• Ability to handle confidential matters in a highly professional and service-oriented manner.
• Highly resourceful team-player, with the ability to also be extremely effective independently; strong ability to execute workbroadly with a diversity, equity, and inclusion lens.

• Intellectual and mental concentration and the need to concentrate, intellectually, for extended periods of time
• Requires the constant coordination of mental and visual attention
• Requires the ability to sit for long periods of time

• Usual Office Conditions

This position requires anin-person presence on the Boston Campus during the work week.

Compensation: $22.85 - $27.40 hourly, commensurate with experience.

Grade of Position: 23-05NE

Employment Category:
Regular.

Scheduled Weekly

Hours:

40.00

Division of Office of the Arts

In addition to a competitive salary, Emerson…