Financial Administrator, Mechanical Engineering

Financial Administrator, Mechanical Engineering

The Financial Administrator reports to the Finance Manager and supports the Department of Mechanical Engineering financial and administrative functions. The position collaborates with the department manager and department director in creating efficiency in departmental processes and provides exceptional customer service to students, faculty, and external constituents.

FINANCIAL MANAGEMENT

• With direction from and in collaboration with the Finance Manager, coordinate departmental budgets, monitor account activity, and maintain faculty discretionary accounts and budget systems.
• Assist with projections and forecasts, prepare departmental journal entries, and create or update monthly and annual financial reports.

DEPARTMENT PROCUREMENT

• Create office and departmental shopping carts, process purchases using University procurement cards or SAP, and serve as the department liaison for procurement inquiries.
• Track purchases to ensure goods and services arrive on time, and coordinate with faculty and staff to meet departmental and course needs while staying within budget.

BUSINESS OFFICE ADMINISTRATION

• Support grant administration with proposal development, financial reporting, budget reconciliation, purchase order closeouts, and expense approvals.
• Respond to finance and procurement inquiries; process orders and reimbursements; maintain audit- and grant-compliant records; and manage the department's Fed Ex account and invoices. Assist with staff onboarding and training, and identify ways to improve departmental workflows.

STUDENT WORKER MANAGEMENT

• Work with faculty to assess student staffing needs, post positions, coordinate hiring, and complete onboarding for graders, teaching assistants, and research assistants.
• Administer timesheets in SAP, track hours billed to each course, notify faculty of monthly charges to help prevent budget overruns, and use payroll data to support budget planning and proposal development.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.