Senior Administrative Assistant

General Summary

The Senior Administrative Assistant provides specialized, independent administrative/business support to a Senior Vice President.

• Serves as the primary support professional for a Sr. Vice President, independently handling a full range administrative activities
• As the delegate for the executive, handles details of a highly confidential and critical nature related to the function/department
• Interacts regularly with senior leaders inside and outside the Company in coordinating the affairs of the executive
• Manages the executive's complex and detailed calendar, frequently coordinating logistics and sharing information with other assistants and leaders both internally and externally; coordinates complex travel and meetings logistics, anticipating and resolving any problems to ensure a seamless experience for the executive
• Manages own workload, reprioritizing as unanticipated situations arise; assists the executive to adjust schedules to meet new and changing deadlines
• Produces high-quality documentation and contributes to building efficient processes and systems for administrative activities.
• Independently prioritizes and addresses requests for appointments, emails and telephone calls based on the needs and objectives for the executive
• Maintains high level of confidentiality of information related to the organization and staff
• Coordinates activities between departments and or outside parties
• As delegated by the executive, follows up with stakeholders at all levels to gather needed information, prompts/reminds them of critical deadlines, and helps remove any administrative roadblocks that prevent them from meeting their obligations to the executive
• Prepares meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations
• Processes group purchase orders, invoices, and contracts
• Assists with visitor registration, including pre-registering and escorting visitors
• Assists with onboarding of new personnel into the department
• Provides guidance and training to less experienced colleagues
• Applies knowledge of business/department priorities to anticipate the executive's needs and drive administrative process improvements
• Builds collaborative and productive relationships across the organization and at all levels

• Advanced knowledge of Microsoft Office products
• Advanced time management and organizational skills, with a proven ability to independently prioritize own work and multi-task to meet changing or competing timelines
• High attention to detail
• Advanced verbal and written communication skills
• Exceptional interpersonal skills, especially with senior executives
• Ability to handle highly confidential and sensitive information

• Typically requires high school or secondary school education
• Typically requires 5 years of experience, or the equivalent combination of education and experience

At Vertex, we embrace continuous learning and encourage employees to stay informed on advances in AI, technology, automation, and industry trends. We seek talent who bring an external perspective, demonstrate curiosity and sound judgment, and thoughtfully adopt new capabilities that improve decision-making, drive innovation, increase efficiency, and help deliver better outcomes for patients.

$89,600 - $134,400

The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state…