Executive Assistant

Vector Wave is building the Analog Processing Unit (APU), the world's first programmable neuromorphic processor that runs AI inference on raw radio-frequency waveforms pre-digitization. Conventional RF systems must digitize the signal before any AI inference can occur, fundamentally limiting the latency, power consumption, and performance of wireless edge compute. The APU bypasses these bottlenecks by performing the AI signal processing fully in analog.

We are a venture-backed MIT spinout translating award-winning research into new wireless products with fundamentally new capabilities. With applications spanning defense (electronic warfare, spectrum awareness, anti-jam) and commercial wireless (Wi-Fi and 5G/6G spectrum sharing, interference management), we are building a team that is excited to transform the future of wireless communications!

We're hiring our first Executive Assistant to support two leaders, our CEO and our CTO, and to run our office. You will report to the CEO, who travels frequently and is often in and out of the office, and you'll be based in our Greater Boston office alongside the CTO, the original inventor of the APU architecture, and the engineering team.

Your executive support is for these two leaders only. For both of them, you'll manage and prioritize their time, protect their focus, and handle their calendars, travel, meeting prep, expenses, and follow-through. You'll do it from our Greater Boston office, which you'll run day to day, keeping the space and the team running. Your first big project will be helping with our move into a new Greater Boston office over the next several months.

This is a role for someone who likes owning outcomes, not just schedules. At a company our size, you'll see what needs to be done and do it.

Location: This is an in-person, full-time role at our office in the Greater Boston area. There may occasionally be some travel to team offsites.

• Manage and prioritize the CEO's and CTO's time, and protect their focus for the work that matters most.

• Own both leaders' calendars, travel, and expenses across time zones.

• Prepare both leaders for investor, customer, and government meetings: agendas, background, materials, and follow-ups.

• Support our move into a new Greater Boston office: coordinate movers, vendors, IT and lab logistics, and the punch list.

• Run the office day to day, and set up the new space after the move: building and vendor relationships, mail, supplies, health and safety, and the small things that make a space work.

• Handle shipping and receiving for the office and lab, along with test equipment rentals and calibration schedules.

• Manage visitor sign-in, escorts, and badge access for the office, following our security requirements.

• Coordinate onboarding and offboarding as the team grows: welcome kits, equipment, badges, and keeping track of who has what.

• Plan team events and offsites, host candidates, customers, and investors at the office, and handle board meeting logistics and signature routing.

• Keep our Microsoft 365 workspace (Outlook, Teams, SharePoint) organized and useful for the team.

• Pick up the projects nobody owns yet. At a company our size, that is a real part of the job.

In your first six months, you'll:

• Take over both leaders' calendars and travel, and build a rhythm that protects their time and focus.

• Build a working cadence with the CEO and CTO so you know what each needs and when.

• Support the office move through move-in day and the first weeks in the new space.

• Get the office running smoothly: vendors, supplies, deliveries, and the visitor and badge process.

• Get fluent in our tools (Microsoft 365, Ashby, Gusto) and the people and partners we work with most.

• 5+ years supporting senior executives, including at least one founder, CEO, or technical leader.

• Strong judgment about priorities: you know what deserves an executive's time and how to protect it.

• Experience running an office day to day: vendors, supplies, visitors, and shipping and receiving.

• Experience managing a project with many moving parts and hard dates, such as an office move, an event, or a relocation.

• Strong follow-through: you keep commitments and deadlines visible and closed without being asked.

• Calm, direct, proactive communication with executives, engineers, vendors, and outside partners.

• Fluency in Microsoft 365 (Outlook, Teams, SharePoint, One Drive) and comfort learning new tools quickly.

• Discretion with confidential…