Staff Assistant III; Administrative Assistant

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard T.H. Chan School of Public Health?

The Harvard T.H. Chan School of Public Health is a world-renowned institution dedicated to advancing public health through cutting-edge research, education, and global collaboration. Our school is a special place to work because of its vibrant, mission-driven community, interdisciplinary approach, and commitment to addressing some of the most pressing health challenges worldwide. We foster a collaborative and inclusive work environment where innovation, continuous learning, and work-life balance are valued.

Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and about the Dean’s AAA vision about our school’s ongoing strategic initiatives.

Job Summary:

Seeking a highly organized, proactive Administrative Assistant to provide day-to-day administrative, scheduling, and communications support. The ideal candidate is detail-oriented, professional, and can manage multiple priorities in a fast-paced clinical and academic environment. This role involves regular interaction with clinical staff, research staff, and institutional partners, and requires exceptional communication skills and discretion.

Job-Specific Responsibilities:

• Manage Dr. Mahalingaiah’s calendar, including scheduling and coordinating meetings, conferences, and travel arrangements (including booking flights and hotel reservations)
• Prepare, process, and reconcile corporate card expenses and reimbursements in compliance with University and sponsor policy; serving as the team's subject-matter resource on Harvard travel and reimbursement/Concur policy
• Serve as primary administrative point of contact for students, collaborators, and institutional offices via phone, email, and in-person communication
• Draft, proofread, and format professional correspondence, emails, letters, and reports
• Assist with research- and academic-related administrative tasks (e.g., scheduling meetings, helping coordinate events, preparing CV or biosketch updates, etc.), as directed
• Other duties as assigned

PLEASE NOTE:

This position has a term appointment of one year from date of hire with the possibility of extension.

Basic Qualifications:

• 3+ years of relevant experience is required; a combination of education and experience may be considered.

Additional

Qualifications and Skills:

• Associate or bachelor’s Degree preferred
• Proficiency with Microsoft Office
• Strong problem solving skills with meticulous attention to detail
• Strong communication skills
• Work independently with minimal supervision
• Handle complex and confidential information with discretion
• Highly organized, creative, motivated, and passionate about achieving results
• Excellent interpersonal skills and can work well with others

• Appointment End Date: One year from date of hire
• Standard Hours/
  
  Schedule:
  
  35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

--------------------

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This…