Procurement and Contract Specialist

The Department of Transitional Assistance is seeking qualified applicants for the position of Procurement and Contract Specialist
. Our ideal candidate will support the agency’s procurement and contracting activities for $100M in purchased goods and services. This position is a hybrid position and the selected candidate is required to work onsite in a DTA office for two (2) days per week; one (1) day of which must be in DTA’s Administrative Office in Boston, MA.

DTA attracts people passionate about public service, who love to work in a fast-paced environment, and who are committed to diversity, equity, and inclusion.

• Coordinating and providing administrative support for the procurement and contracting process, consistent with state and federal regulations. This includes coordinating the approval of expenditure requests, assisting with the preparation and posting of procurement and contract documents in internal systems, coordinating the competitive bidding and vendor award process, coordinating the contract development and execution process, and tracking contract expiration and renewal activities.
• Supporting department staff throughout the procurement process including the unit’s management team, Contract Managers in various units, and other staff within the department’s Administration & Finance Unit. This includes assembling information and documents, sharing information verbally or in writing, and advising on procurement and contracting related matters upon request.
• Recommending procurement and contracting methods and opportunities for continuous improvement. This may include recommending statewide contracts for use in the procurement process and using experience and data to recommend process, procedure, and system improvement opportunities.
• Completing financial transactions related to contracts, vendor records, and fixed assets in MMARS/MOSAIC.
• Supporting compliance activities including verifying vendor suspension and debarment status, vendor compliance with Supplier Diversity Office reporting, vendor compliance with Purchase of Service Pre-Qualification and Recertification requirements, and agency compliance with relevant Public Records Requests.

• Strong business writing and oral communication skills. Ability to express thoughts concisely, clearly, and to develop ideas in logical sequence.
• Excellent customer service and teamwork skills. Ability to establish rapport and harmonious working relationships with others.
• General knowledge of state and federal public procurement and contracting requirements. Ability to understand, explain, and apply the laws, rules, regulations, policies, procedures, etc. governing public procurement.
• Ability to draw conclusions and make appropriate recommendations.
• Ability to prioritize, organize assigned tasks, manage multiple priorities, and work under pressure. Ability to adjust to new circumstances or challenging situations.
• Ability to demonstrate sound judgement, exercise discretion, and handle confidential information.
• Previous experience using state systems such as COMMBUYS, MMARS, Commonwealth Information Warehouse. Proficiency in Microsoft Office including Access, Excel, Word, and PowerPoint.

The Department of Transitional Assistance (DTA) is the state agency responsible for administering public assistance programs to low-income residents of the Commonwealth. DTA is committed to providing a high level of service to all those in need. The mission of the Department is to assist and empower low-income individuals and families to meet their basic needs, improve their quality of life, and achieve long term economic self-sufficiency.

DTA serves one out of every seven people in Massachusetts – including working families, children, elders, and people with disabilities. Our services include food and nutritional assistance, economic assistance, and employment supports.

Learn more about our services and programs visit:(Use the "Apply for this Job" box below)./dta

A criminal background check will be completed on the recommended candidate as required by the regulations set…