Payroll Specialist

Description

Codman Square Health Center is a Federally Qualified Health Center serving a diverse community in Dorchester, MA, and surrounding neighborhoods. CSHC offers a full continuum of services such as primary care, urgent care, behavioral health, care management, nutrition, family planning, optometry, dentistry, laboratory, pharmacy, radiology, and medical specialties including HIV care, substance use treatment, Hepatitis C, OB-GYN, Nephrology, and Cardiology alongside an on-site STI clinic.

CSHC is a teaching institution with academic affiliations at Boston University School of Medicine and Boston Medical Center, and a member of the Boston Accountable Care Organization. Our mission is to be our community's first choice for comprehensive, holistic, and integrated services, and to empower individuals to lead healthy lives and build thriving communities.

The Payroll Specialist is responsible for the accurate and timely processing of payroll for approximately 300 employees and serves as the organization's primary payroll resource. This position is responsible for all payroll-related activities, including payroll processing, grant-funded payroll allocations, employee support, payroll compliance, payroll tax administration, benefits deduction processing, reporting, reconciliations, and Paylocity administration.

The successful candidate will combine strong technical payroll expertise with outstanding customer service skills and a commitment to accuracy, compliance, and continuous improvement. Working closely with Finance and Human Resources, the Payroll Specialist ensures employees are paid accurately and on time, payroll expenses are properly allocated across grants and funding sources, and payroll records are maintained in accordance with organizational policies and regulatory requirements.

• Process accurate and timely bi-weekly payroll for approximately 300 employees.
• Review and audit payroll data, including new hires, terminations, pay rate changes, promotions, transfers, and employee status changes.
• Verify employee time records and ensure compliance with organizational policies.
• Process payroll adjustments, retroactive pay, bonuses, off-cycle payrolls, and manual checks as needed.
• Ensure proper administration of direct deposits, wage garnishments, child support orders, tax levies, and other payroll deductions.
• Maintain payroll records and supporting documentation.
• Review payroll registers and reconcile payroll information prior to processing to ensure accuracy and completeness.

• Process and maintain payroll allocations for employees funded through federal, state, local, and private grants.
• Ensure payroll expenses are accurately distributed among grants, programs, departments, and funding sources.
• Review grant-funded payroll allocations for accuracy and compliance with funding requirements.
• Maintain supporting documentation related to grant-funded payroll expenditures.
• Assist with grant reporting, reimbursement requests, and budget monitoring activities.
• Support grant audits and compliance reviews through preparation of payroll-related schedules and documentation.
• Collaborate with Finance and Program leadership to ensure payroll allocations are accurately maintained and compliant with grant requirements.

• Serve as the primary point of contact for all employee payroll-related inquiries.
• Provide prompt, professional, and courteous customer service to employees and managers.
• Educate employees regarding pay statements, tax withholding elections, direct deposit changes, benefit deductions, and payroll procedures.
• Investigate and resolve payroll discrepancies and employee concerns in a timely manner.
• Maintain strict confidentiality regarding employee and organizational information.
• Build positive working relationships across all levels of the organization through responsive and solution-oriented service.

• Serve as the primary administrator for payroll functions within Paylocity.
• Maintain employee payroll records and system configurations.
• Troubleshoot payroll-related system issues and coordinate with Paylocity support when necessary.
• Assist with testing, implementation, and optimization of payroll processes and system enhancements.
• Train managers and employees on payroll-related self-service functionality.

• Ensure compliance with all federal, state, and local payroll laws and…